Intermediate Administrative Coordinator - Hybrid Work Schedule

The Division of Cardiovascular Medicine in the School of Medicine at the University of Virginia is seeking an Intermediate Administrative Coordinator. The Division of Cardiovascular Medicine is nationally recognized for excellence in clinical care, research, and teaching. Faculty members provide expert, comprehensive care for all forms of cardiovascular disease through UVA Heart and Vascular Center.

This position is eligible for a hybrid work schedule.

Division of Cardiovascular Medicine - University of Virginia School of Medicine

Responsibilities will include but are not limited to these areas:

• Provides administrative support to a sub-set of Cardiology faculty and the division
  
• Support the ongoing administrative functions and operations, including special projects of the division.
  
• Manage the physicians scheduling system for a sub-set of specialty providers communicating with Medical Director/Unit lead to review schedule. In-depth understanding of division scheduling guidelines and operational impact of schedule changes. Input schedule, monitor and then audit results.
  
• May support a unit head, as part of their composite services. Perform a variety of duties requiring an understanding of organizational operations, organizational procedures, and personnel.
  
• Formulate decisions and make recommendations regarding planning, organizing, and scheduling work.
  
• Fiscal support, may perform basic budget projections, run fiscal reports, monitor fund balances, and work with account owners to stay within budget.
  
• Human resources, may provide process support to search committees and coordinate successful onboarding of new employees. Prepare new hire paperwork and visa documents. Answers general questions from employees and refer human resources questions to the appropriate experts.
  
• Adhere to and implement UVA policies of records management including operational, financial and research records
  
• Coordinate external speakers - schedule/agenda creations, arrange travel, communicate meetings, facility arrangement (space + A/V), etc.
  
• Administer the credentialing (internal and external) and reappointment processes along with the each clinical faculty's Virginia Medical License and DEA. Assist with coordination of VISA submissions/renewals
  

Anticipated hiring range of $47,000 to $51,000 based on relevant experience.

MINIMUM QUALIFICATIONS:
Education: High School Diploma
Experience: At least four years experience in an administrative position

Demonstrated knowledge of general office practices and procedures

Strong communication and organizational skills

A professional manner

Ability to manage multiple responsibilities while paying attention to detail

PREFERRED QUALIFICATIONS:

Experience in managing physicians schedules using online platforms such as WhenToWork, Qgenda, or New Innovations

Strong computer skills and proficiency in MS Office (Word, Excel and PowerPoint)

Knowledge of University policies and procedures

Experience in using an Electronic Medical Record system (such as EPIC)

PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This is a non-exempt and exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits. This position is a restricted position and is dependent upon project need, availability of funding and performance.

The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

To Apply:

Apply Here , and search for R0067707.

Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' and search for R0067707.

Complete an application online with the following documents:

• CV
  
• Cover letter
  

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via Skill Survey during the final phase of the interview process.

The successful candidate will pass a criminal background check and pre-employment health screening.

Questions about this position should be directed to Amanda Scott , Operations Manager.

For questions about the application process, please contact Michelle Johnson , Recruiter.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/ .

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.