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Lead Administrative Manager

Business / Accounting / Finance

Blacksburg

Lead Administrative Manager

  • 524146
  • Blacksburg, Virginia, United States
  • Management
  • Business / Accounting / Finance
  • Staff
  • Virginia Tech University

Job Description

Is responsible for performing and directing a variety of administrative business and educational functions in an academic department by managing the academic, administrative, operational, and human resources functions. This position must remain knowledgeable of policies and procedures to guide the department head, staff, students, faculty, parents, board members, and other stakeholders to ensure compliance. Reporting to the department head, this position manages department operations with a high level of autonomy, directs the work of staff, students and wage employees to ensure timeliness to ensure a high level of customer service. Specific responsibilities include working closely with the department head to develop and manage the department budget, recruiting, hiring, contract review/approval routing, retaining faculty, providing oversite, organize, and track faculty progress toward tenure and other faculty performance measures. Engaging and cultivating students and alumni, working with faculty to develop the teaching /course schedule, timetable, advisory board activates, and other special projects. Uses excellent judgement and decisionmaking skills to ensure the integrity and professionalism of business services, records management, and compliance. Manage internal and external relations by effectively communicating with students, parents, alumni, and other stakeholders. Is responsible for approving financial, human resources, and academic actions.

Required Qualifications

Bachelor's degree in a related field or equivalent level of training and or experience. Significant experience supervising and leading administrative and academic operations with a high degree of autonomy. Previous experience managing the operations of a department. Demonstrated ability to work with confidential, complex, and sensitive information. |Customer service and detail oriented. Working knowledge of procurement and business principles with the ability to research, problem solve, analyze accounts, and create reports. |Proficient knowledge of Excel and other Microsoft applications with the ability to work with complex data, create formulas, and import and export data. Ability to work with individuals from a variety of backgrounds and personality types to accomplish multiple tasks, strong communication skills and top notch interpersonal skills.

Preferred Qualifications

Experience in higher education, specifically academics and research. |Experience managing and reporting on financial data that requires you to understand multiple funding sources, such as education and general funds, overhead, sponsored and foundation or private funding.|Experience with financial, academic, and human resource management systems and procedures specific to higher education, such as Banner (finance, HR, and student), HokieMart, Timeclock Plus, TEM, Depart, leave system, CashNet, Academic Works, Online I9 system, Microstrategies, PeopleAdmin, etc. |Demonstrated knowledge and experience with preparing, reconciling and monitoring financial activity and preparing financial reports for Deans, other executives and advisory boards. |Knowledge of university policies, procedures, and experience interpreting those policies to coach and direct the work of others to ensure compliance.

Pay Band

4

Appointment Type

Regular

Salary Information

$50,000 - $54,000

Review Date

2/01/2023

Additional Information

Now hiring a Lead Administrative Manger. This position is responsible for performing and directing a variety of administrative business and educational functions in an academic department by managing the academic, administrative, operational, and human resources functions. This position must remain knowledgeable of policies and procedures to guide the department head, staff, students, faculty, parents, board members, and other stakeholders to ensure compliance. Reporting to the department head, this position manages department operations with a high level of autonomy, directs the work of staff, students and wage employees to ensure timeliness to ensure a high level of customer service.

The successful candidate will be required to have a criminal conviction check.

 

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Samantha Gagnet at sgagnet@vt.edu during regular business hours at least 10 business days prior to the event.

 

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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