Medical Office Coordinator

The UVA Department of Student Health and Wellness: Medical Services is currently recruiting for two fulltime Medical Office Coordinators to provide administrative support to its medical professional personnel. The Medical Office Coordinators are responsible for the management of patient and other files and serves as the front-line contact for patients and visitors by addressing concerns over the phone and greeting them in person. They may obtain insurance information and authorization, as well as may schedule appointments and laboratory tests. They perform assigned work under supervision. This position works in Medical Services.

Responsibilities include:

• Maintain office files of patient records, reports, correspondence, and miscellaneous information in an organized, detailed, and accurate fashion.
  
• Operate general office machines and use computer applications, such as word processing, copy machines, calculators, and transcription equipment.
  
• Promptly answer telephone calls, screen calls, and respond to routine questions in accordance with instructions of medical professional personnel.
  
• Serve as receptionist for office by professionally greeting patients, making appointments or proper referrals according to instructions and procedures, and preparing documents and materials for clinics or patient admissions.
  
• Monitor a calendar of appointments for one or more medical professional personnel, preparing materials and bringing pertinent items and dates to attention as requested.
  
• Organize incoming and outgoing mail and documents in a timely fashion.
  
• Perform other related administrative duties as needed.
  

In addition to the above job responsibilities, other duties may be assigned.

Minimum Requirements

Education: High School Graduate or Equivalent required. Associates degree preferred.

Experience: 2 years relevant experience required. F our years of medical office experience is highly preferred.

About the Position

This is a full-time, benefited, overtime-eligible position with UVa benefits . Employee benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off
• Parental and Community Service Leave
• Health plan with options to meet healthcare and financial needs available from day one
• Retirement benefits
• Tuition and professional development benefits after the first six months
• Employee wellness program featuring activities to earn up to $500/year after six months of employment.

The anticipated hiring range for this position is $19-23/hour, commensurate with qualifications and experience. The selected candidate will pass a criminal background check and a drug screen. This position will not sponsor applicants for work visas.

To Apply

Applicants not employed at UVA please apply through the UVA job board ; current employees please search and apply for jobs on the UVA Internal Careers website . Complete an application online with the following documents:

• CV /Resume
• Cover letter

Review of applications will begin February 3, 2026. Applications that do not contain all required documents will not receive full consideration. References will be completed via UVA’s standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process. A minimum of three is required. For questions about the application process, please contact Michele Jarman , Academic Recruiter.

Job requires sitting for prolonged periods; repetitive motion: (computer and mouse use); proficient communicative skill across spoken, writing domains, adequate auditory and visual skills; attention to detail; and ability to write legibly and compose messages clearly and concisely.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment .