Office Manager (Administrative) - Henrico

Title: Office Manager (Administrative) - Henrico

Hiring Range: $44,095.00 + State Benefits

Agency: Indigent Defense Commission

Location: ADMINISTRATIVE OFFICE 200

Agency Website: www.vadefenders.org

Recruitment Type: General Public - G

Job Duties

Virginia Defenders- Indigent Defense Commission (IDC) is excited to announce the opportunity to be on the front lines of what many consider to be the modern-day Civil Rights Movement-criminal justice and justice reform. This is a unique platform to develop and pursue social change and impact the lives of clients. The IDC’s Administrative Office is seeking to fill an Office Manager position that will serve our mission of protecting and defending the rights and dignity of our clients through zealous, compassionate, high-quality legal advocacy. The Office Manager reports to the Deputy Director and is employed at-will.

If you are interested in applying and joining our mission, please complete an application. If you have specific questions related to applying, please contact us at recruiting@vadefenders.org.

Duties:
The Office Manager provides direct support to the Executive and Deputy Directors as well as the Training and Certification departments. This person will be the point of contact and coordinate the daily activities of the Office and act as secretary and liaison to the Commission. This position will serve as the first point of contact for all phone calls and will communicate and interact with the public (including private certified court-appointed attorneys), office colleagues, public defenders’ offices, and Commission members. All other duties are as assigned. This person is also part of the Training and Certification teams and may be required to secure training space, coordinate training registration, and acts as a backup to the Certification and Training Specialist among other duties.

The IDC is committed to inclusive hiring and is dedicated to diversity in our workforce. We encourage and welcome qualified applicants of all identities, cultures, backgrounds, and experiences.

Minimum Qualifications

Comprehensive working knowledge of office practices and procedures and office equipment is needed along with professional communication skills, and experience in creating and editing letters, memos, and correspondence. Proficiency in Microsoft Office Suite, Google Workspace Applications, and Zoom is required. Demonstrated ability in managing an office, managing workflow, and providing direct administrative support is also required. Other qualifications include the ability to remain organized, accurately enter data, plan and prioritize assignments, communicate effectively both orally and in writing, coordinate office meetings and events, and work independently and collaboratively in a fast-paced team-driven environment. The qualified candidate will lead by a positive example, accept and implement feedback, and, communicate in a timely manner with the Deputy Director about office concerns and be extremely detail oriented.

Preferred Qualifications:

Experience as an office manager or in a managerial position
Familiar with VIDC procedures

Special Instructions: 

Applications for this position must include a cover letter and resume

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Applications for this position must be submitted electronically through this website. Mailed, emailed, faxed, or hand-delivered applications and resumes will not be accepted. IDC does not accept “see resume” as a response to any question. Information on the application is the primary source used for screening the position. Reasonable accommodations are available to applicants, if requested, during the application and/or interview process.

This position qualifies for Public Service Loan Forgiveness (PSLF) depending on your type of loan.

You will receive a confirmation number once your application has been successfully submitted. Edits cannot be made to the application once you have received a confirmation number. Phone calls are not accepted regarding an inquiry to the status of an application. Please login to the RMS system for status updates.

Contact Information:

Name: Ashley Washington

Phone: 8046627249

Email: recruiting@vadefenders.org

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.