Office Manager, Student Media

Department: University Life - Student Media Center

Classification: GMU Worker

Job Category: Part-Time/Hourly Wage

Job Type: Part-Time

Work Schedule: Up to 29 hours/week

Location: Fairfax, VA

Workplace Type: On Site Required

Salary: $22-$24/hour; salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

Student Media is dedicated to providing hands-on, experiential learning opportunities for students who aspire to a career in media production or journalism, as well as those who simply wish to pursue a creative passion or hobby.

With over 60 computers, 4 state-of-the-art audio and video studios, a bustling newsroom, and multiple co-curricular courses, Student Media is a unique learning environment for Mason students to learn new skills and practice their craft by producing content that is seen by their peers, professors, and the community.

About the Position:

The Student Media Center is seeking a responsible part-time hourly wage employee for the Office Manager position. The maximum authorized hours of work for this position will be up to 29 hours per week/minimum of 20 hours per week. The Office Manager will manage daily operations with additional administrative and programmatic support duties.

Responsibilities:

The incumbent will be responsible for a range of administrative tasks under the direction of unit staff within University Life. The role may include, but is not limited to:

• Manage day-to-day office operations (i.e., phone and equipment coordination, food and supply orders, event scheduling);  
• Oversee walk-in traffic and phone calls;
• Supervision of student staff;
• Stakeholder outreach (faculty, staff, alumni);
• Support with social media and website updates;
• Responsible for managing administrator calendars;
• Event coordination and support;
• Computer/database responsibilities such as organization of files, spreadsheets, digital images and/or documents, data collection and tracking;
• Provision of information and materials to students, faculty, and staff; and
• Typical working hours between 9am-5pm on weekdays; required to work evenings up to 7pm if needed.

Additional administrative and programmatic support duties will be assigned by divisional and/or unit staff. Applicants should desire working in a fun, student-focused team environment where priorities change rapidly and customer service, as well as effective communication, is considered essential. 

Required Qualifications:

• Demonstrated written and oral communication skills;
• Demonstrated customer service skills;
• Demonstrated organizational skills;
• Attention to detail;
• Collaborative team-player;
• Proficiency with Microsoft Word and PowerPoint;
• Ability to prioritize work;
• Ability to multitask and remain flexible; and
• Ability to take initiative.

Preferred Qualifications:

• Prior experience working in a higher education environment;
• Prior experience with purchasing and procurement within a government or state agency;
• Prior experience with event planning and scheduling;
• Prior experience with project management;
• Prior experience with supervision; and
• Proficiency in Microsoft Excel, Microsoft Teams, and Canva.

Instructions to Applicants: 

For full consideration, applicants must apply for the Office Manager, Student Media at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.

Posting Open Date:  November 20, 2024

For Full Consideration, Apply by:  December 3, 2024

Open Until Filled:  Yes