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Office Services Specialist (Mental Health/29 Hours Per Week)

Health and Human Services, Public Safety


Office Services Specialist (Mental Health/29 Hours Per Week)

  • 493782
  • 1349 CORRECTIONAL CENTER ROAD , DILLWYN, Virginia, United States, 23936
  • Buckingham Correctional Center
  • Health and Human Services
  • Public Safety
  • Wage (Hourly)
  • Dept of Corr - Central Admin

Title: Office Services Specialist (Mental Health/29 Hours Per Week)

Hiring Range: $12.83 - $19.99

Agency: Dept of Corr - Central Admin

Location: Buckingham Correctional Center

Agency Website: https://www.vadoc.virginia.gov/job-opportunities

Recruitment Type: General Public - G

Job Duties

The Mental Health Office Services Specialist will provide quality support to Mental Health Unit team members.

Performs work requiring independent examination and management of offender records and mental health records relevant to the Mental Health Unit.

Provides assistance to Mental Health personnel, other Mental Health agencies, Division of Programs, Education, and Re-Entry, Probation and Parole officials, as well as the general public.

Enters relevant data into CORIS and other databases to track group programming assignment and attendance as well as master pass lists.

Completes documentation in offender medical records and ensures that documentation is completed by the end of the work day.

Participates in the Interdisciplinary team meetings for the Mental Health Unit and implements programming that the team assigns to OSS to be conduct.

Reports critical mental health needs immediately to MH Staff or Psych Associate Sr or designee as soon as possible.

May be involved with special projects or programs.

This is a wage position limited to working no more than 1,500 hours per agency during the 12-month period of May 1 – April 30, regardless of the hire date. The wage employment period resets on May 1 of the following year. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position offers no state benefits.

Minimum Qualifications

Demonstrated knowledge of federal, state, and VADOC policies and procedures related to Mental Health Unit.

Must be willing to travel between both Buckingham Correctional Center and Dillwyn Correctional Center each week.

Considerable working knowledge of psychiatric diagnoses and warning signs to be aware of for mental deterioration.

Ability to apply VADOC policy and guidelines, as well as other mental health/psychology standards and guidelines. Federal policy and guidelines.

Ability to participate in treatment team meeting to support the team’s goals and objectives by offering group programs and activities that offenders find engaging and are educational and therapeutic in nature.

Experience working in an office setting.

Experience working with confidential information and records.

Demonstrated ability to organize, prioritize and perform multiple tasks simultaneously.

Demonstrated ability to work independently and meet deadlines with minimal supervision.

Considerable skills in use of a PC and appropriate software to display and manage program data, write reports, compose correspondence, and provide statistical data.

Preferred Qualifications:

Prefers Certification and/or Associates Degree in Office Administration, Criminal Justice, Psychology, Counseling, Medical Records, Health Information, and other related fields.

Demonstrated ability to interact with all levels of management and employees orally and in writing.

Extensive Secretarial and/or Administrative experience in the clerical field.

Special Instructions: 

RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Tobacco Free: All VADOC facilities are Tobacco free. Use of all tobacco products is always prohibited on site.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services

Commonwealth Alternative Hiring Process (AHP): In support of the Commonwealth’s commitment to inclusion, DOC encourages individuals with disabilities to apply through the AHP. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019.

Contact Information:

Name: Lisa Washington

Phone: (804) 807 -2152

Email: Applications submitted via email will not be accepted


In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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