A Commonwealth of Virginia Website
Virginia Mountain View

Office Services Specialist

Administrative Services


Office Services Specialist

  • 493393
  • 7700 MIDLOTHIAN TNPK , N. CHESTERFIELD, Virginia, United States, 23235
  • Department of State Police
  • Administrative Services
  • Full-Time (Salaried)
  • Closing at: Feb 7 2023 at 23:55 EST
  • Department of State Police

Title: Office Services Specialist

Hiring Range: Negotiable and Commensurate with Experience

Pay Band: 2

Agency: Department of State Police

Location: Chesterfield

Agency Website: vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

•Enters purchase information into the electronic virtual assistant (e-VA) system.

•Provides administrative support for basic schools.

•Prepares reports, letters, purchase orders, invoices, and related training correspondence.

•Reviews/tracks all purchase orders.

•Assists with archiving duties regarding various documents into the Perceptive system to include scanning, indexing, and filing.

•Manages the supply room and replenishes items as needed.

•Completes Academy staff vehicle expense reports. 

•Schedules classroom and lodging for Department and outside agency training.

•Properly documents projected meals and collects fees related to classroom, lodging, and meals. Reviews, analyzes, and responds to inquiries for availability of Training Division facilities.

•Prepares logistical related reports.

•Designs and composes training aids, manual covers, and certificates through the use of various computer software. 

•Assists other Training Division clerical staff as needed with manual revisions, preparation of lesson plans, and correspondence.

•Handles other assigned tasks as required by supervision. 

•Performs all duties with positive and supportive attitude.

•Reports to work on time and ensures regular attendance.

•Demonstrates a positive and professional demeanor and working relationship with management, co-workers, Department employees as well as outside agencies.

•May be required to perform other duties as assigned. 

•May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Minimum Qualifications

•Working knowledge of office practices and procedures; and knowledge of proper English grammar, spelling, and punctuation.

•Skill in operating computers and using Microsoft Office applications (i.e., Word, Excel, PowerPoint) for the purposes of typing, data entry, drafting, and producing various documents including certifications, presentations, reports, and visual training aids.

•Demonstrated ability to scan, index, and file documents in electronic automated and manual file systems; and the ability to coordinate and schedule classrooms and lodging arrangements.

•High School Diploma or GED.

•Administrative experience that involves supporting an agency programmatic function preferred.

•An equivalent combination of training and experience indicating possession of the preceding knowledge, skills, and abilities may be substituted for this education and experience.

Preferred Qualifications:


Special Instructions: 


Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s); salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable.  The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P.M. on February 7, 2023. Please limit resumes to four pages and cover letters to one page.  Any additional attachments received in excess of this will not be considered.

PageUP provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully.  Please refer to your PageUp account to check the status of your application for this position.  For questions, please contact the Employment Unit of the Human Resources Division at employment@vsp.virginia.gov.

The Virginia State Police is an Equal Opportunity Employer.  Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual’s race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender 

status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation or any other categories protected by applicable federal, state or local laws.



(V)alor (S)ervice (P)ride


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

Sign up for job alerts

Not You?

Thank you

Share this job

Not You?

Thank you for sharing this job

Similar Jobs

Engineer Structure and Bridge

Civil Engineers VA Dept of Transportation 495730 STAUNTON Virginia United States 811B COMMERCE ROAD , STAUNTON, Virginia, United States, 24401 VA Dept of Transportation Architecture / Engineering
What drives you? Whether it’s knowing the work you do makes a difference, having great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who a...

HR Benefits Specialist

Comp Benefits, and Job Analysis Spec VA Dept of Transportation 495680 COLONIAL HEIGHTS Virginia United States 2430 PINE FOREST DRIVE , COLONIAL HEIGHTS, Virginia, United States, 23834 VA Dept of Transportation Human resources
What drives you? Whether it's knowing the work you do makes a difference, having great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who a...

Patient Access Specialist

UVA Medical Center R0043975 Charlottesville Virginia United States Charlottesville, Virginia, United States Finance
Performs Patient Access functions of a specialized nature through the application and interpretation of policies and procedures and requiring the use of independent judgment in a medical setting. This includes mastery of registration insurance sch...

Assistant Director of Global Programs (Rosslyn, VA)

The University of Virginia R0044576 United States United States Administrative Group
This position is located in Rosslyn, VA The Darden School of Business has an exciting opportunity for a programmatic specialist to join its Center for Global Initiatives (CGI) as an Assistant Director of Global Programs. The incumbent for both l...

Research Scientist in Psychology

The University of Virginia R0044528 Charlottesville Virginia United States Charlottesville, Virginia, United States Professional Research Staff
The Allen Laboratory at the University of Virginia has an immediate opening for a developmental psychologist with expertise in longitudinal research on social development from adolescence into adulthood in a Research Scientist role. The historic...

Apply Now

Not You?

Thank you