Office Services Specialist

Title: Office Services Specialist (Wage No Benefits) DSPW0596

State Role Title: Admin and Office Spec II

Hiring Range: Hourly Rate is $18.83

Pay Band: 2

Agency: Department of State Police

Location: North Chesterfield, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

About the Position:

The Virginia State Police (VSP) is seeking to hire a wage Office Services Specialist in our Office of Legal Affairs at State Police Headquarters in North Chesterfield, Virginia. The successful candidate will provide clerical and filing support to the Office of Legal Affairs (OLA) and in particular the Freedom of Information Act (FOIA) Section; review, route, and scan correspondence and emails; upload requests and subpoenas into the NEXTREQ database; answer phones and route constituent inquiries to the appropriate staff; assist OLA by providing covering administrative duties when the OLA secretary is absent; review basic FOIA requests and conduct basic research to locate responsive records; and perform other duties as assigned.

About the Agency:

We are seeking to expand our diverse team of change makers and innovators. As a member of the VSP family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with VSP!

VSP embraces inclusion and diversity in our workforce and in the protection of all people. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become a best-in-class state government agency. We are firmly committed to our family-like culture and are seeking to expand our team.

Minimum Qualifications

•Working knowledge of office practices, procedures, and experience in using word processing systems.
•Skill in the operation of computers and using Microsoft Office applications such as Word and Excel; and in operating standard office equipment such as fax and copy machines.
•Demonstrated ability to review and analyze data; to enter, delete, retrieve, manipulate, and correct information in automated databases or electronic records; sort mail, file, answer telephone calls, send and receive faxes, relay messages, greet visitors, and schedule meetings; to work independently and as a member of a team; to communicate orally and in writing in English; and to follow written and oral instructions/policies, paying close attention to details.
•High School Diploma or GED equivalent.

Additional Considerations

• Administrative support experience preferred.
• Paralegal certificate preferred.
• FOIA experience in a government environment preferred.
• Experience in a law enforcement setting preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on January 24, 2025. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.

The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual’s race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state, or local laws.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

(V)alor (S)ervice (P)ride

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.