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Office Support Assistant

Administrative / Clerical, Student Affairs / Services


Office Support Assistant

  • 522740
  • Blacksburg, Virginia, United States
  • Military Affairs
  • Administrative / Clerical
  • Student Affairs / Services
  • Staff
  • Virginia Tech University

Job Description

Program support works with the lead admin, faculty, and office staff in performing ongoing activities of the department. General support includes coordination of W. Thomas Rice Center for Leader Development activities. This consists of working with the Rice Center Director to coordinate guest speaker events each semester from pre through post coordination, to include processing payments and reconciliation of funds. Position will support lead admin on academic responsibilities. Will also support the Commandant at various times of the year in travel and mailings. Support Deputy Director of Operations with Spring Awards Ceremony. Responsible for department records retention, maintaining key control, fixed assets, and surplus. In charge of taking interdepartmental room/equipment reservations. Will include other related duties as assigned.

Required Qualifications

Previous experience providing administrative support in an academic or professional office environment; experience with computer software applications such as word processing, spreadsheets, email, Windows Operating System, internet browsers, and scheduling; strong organizational skills; ability to work independently while functioning as a team member; strong interpersonal and communications skills for positive interactions with both external and internal clients; managing confidential files and materials; ability to work with detailed information; demonstrated ability to work effectively with multiple deadlines while maintaining attention to detail; strong competency in writing, grammar, composition, and proofreading. Able to obtain Notary license.

Preferred Qualifications

Experience supporting higher education academic programs or knowledge of the operations of an academic office is highly desired; knowledge of university policies and procedures; working knowledge of FINTRACS, HokieMart, Chrome River, CashNet and the Banner system desired. Knowledge of Virginia Tech Foundation policy and procedures. Experience with FileMaker Pro.

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Additional Information


The successful candidate will be required to have a criminal conviction check.


About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Leketa Miller at leketa@vt.edu during regular business hours at least 10 business days prior to the event.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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