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Office Support Specialist

Administrative / Clerical, Natural Resources, Other

Office Support Specialist

  • 524328
  • Blacksburg, Virginia, United States
  • For Resources & Environ Consrv
  • Administrative / Clerical
  • Natural Resources
  • Other
  • Staff
  • Virginia Tech University

Job Description

The Department of Forest Resources and Environmental Conservation seeks a qualified individual to provide program support to faculty with teaching, research, and extension responsibilities and to undergraduate and graduate students. The selected individual will use various software to prepare classwork, correspondence, university forms, etc.; make travel arrangements and prepare travel reimbursements for Virginia Tech employees and non-university visitors; order materials and supplies using the Virginia Tech P-Card and HokieMart; provide support to faculty with the planning and implementation of seminars, workshops, meetings, etc.; prepare monthly leave reports; assist faculty with electronic calendaring and scheduling; assist faculty and students with determining and following appropriate university policies and procedures.

Required Qualifications

Administrative support experience in an academic or professional office environment.

Comprehensive knowledge of general office practices and procedures.

Skilled in the use of personal computers and Microsoft Office or similar software.

Experience working independently and accurately setting priorities, managing time, making decisions, providing direction, and interacting well with others.

Demonstrated ability to work in a highly professional manner with diverse groups of faculty, staff, students, and visitors.

Preferred Qualifications

Associate degree, education, or training in a secretarial, administrative, or business-related field.

University experience providing office support in a similar position is highly desired.

Experience with purchasing procedures and HokieMart.

Experience with Banner HR, Banner Finance, and Banner Student Systems.

Experience with Virginia Tech’s financial and travel regulations, policies, and procedures.

Experience with Virginia Tech personnel transactions and payroll.

Experience with Virginia Tech PageUp system.

Experience with Virginia Tech Office of Sponsored Programs policies and procedures.

Knowledge of Virginia Tech CashNet deposit system and Virginia Tech Foundation deposit standards.

Pay Band


Appointment Type


Salary Information

Commensurate with experience

Review Date

February 6, 2023

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Arlice Banks at arbanks@vt.edu during regular business hours at least 10 business days prior to the event.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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