Payroll Operations Administrator: Central Administration - #00503

Title: Payroll Operations Administrator: Central Administration - #00503

State Role Title: Financial Services Manager II

Hiring Range: $75,423 - $139,533

Pay Band: 6

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Corrections (VADOC) is seeking an accomplished Payroll Operations Administrator to lead one of the largest and most complex payroll operations in the Commonwealth. This is an exceptional opportunity for a strategic, hands-on leader to verify and oversee payroll and benefits-related transactions for approximately 12,000 employees across our statewide network of correctional facilities and administrative offices.

As a key member of the Chief Financial Officer’s Senior Leadership Team, the Payroll Operations Administrator will play a pivotal role in shaping the strategic vision, operational excellence, and culture of the Payroll Unit. This position leads a dedicated team of approximately 18 professionals, including payroll technicians, supervisors, and an assistant administrator, who collectively ensure timely and accurate payroll processing and benefits management for all VADOC employees.

Key Responsibilities -Lead all payroll functions for VADOC, including salary and wage processing, benefits payments, employer contributions, tax reporting, and account reconciliations. Interpret and implement policies and procedures to ensure compliance, efficiency, and strong internal controls. Provide strategic leadership to enhance systems, processes, and staff performance across a geographically dispersed organization. Foster collaboration with Human Resources, Accounting, and agency leadership to ensure seamless payroll operations and a positive customer service experience.

Minimum Qualifications

Extensive experience managing a large payroll team. Proven management and leadership experience, including staff development and process improvement. Strong knowledge and experience with accounting principles and fiscal regulations, with demonstrated ability to interpret and apply them effectively. Experience preparing and analyzing complex financial reports. Excellent written and verbal communication skills.

Additional Considerations

Experience with automated payroll systems, particularly Cardinal Financials (FIN) and Human Capital Management (HCM). Demonstrated success in mentoring, developing, and retaining high-performing staff. A combination of relevant training, and experience that demonstrates the knowledge and abilities required for this role will be considered.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: 804-641-9840

Email: EMAILED APPLICATIONS/RÉSUMÉS WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.