Job Description
The primary objective of this position is to promote Continuing and Professional Education's (CPE) objectives for providing a quality experience for program participants through the management and implementation of conferences, short courses, training programs, institutes, workshops and other unique outreach offerings. CPE's program manager will contract the programs and develop a scope of services, which will be implemented by the Program Coordinator, including financial management and accountability, keeping programs within scope and adhering to established timelines, onsite/day-off duties, vendor management, and responsibility for all post-program financials. Occasional travel is required to provide local and out-of-town program support. Occasional overnight, weekend, early morning, and late evening work may be required based on program schedules.
Required Qualifications
Experience in a continuing education setting, hospitality environment, or program management environment with a focus on event planning. Experience with financial management of a variety of programs such as short courses, conferences, workshops and special events. Must have strong technical skills such as word processing, Excel, email, Internet navigation and an understanding of social media. Must be able to handle numerous projects and details simultaneously and accurately while prioritizing according to need and schedule. Exceptional organizational skills; must maintain thorough and accurate program files. Ability to remain calm under pressure and handle unanticipated changes or emergencies in an effective and professional manner. Must be a team player with excellent communication and interpersonal skills. Bachelor's degree in business or related field or equivalent training and experience in business or hospitality management.
Preferred Qualifications
Experience with university and/or state purchasing policies and procedures as well as experience with invoicing and payments. Conference management/planning experience. Experience working within program budget constraints. Preference may be given to individuals who have a designation of Certified Program Planner (CPP) or Certified Meeting Planner (CMP).
Appointment Type
Restricted
Salary Information
Commensurate with experience up to a budget maximum of $47,000
Review Date
02/08/2023
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Jeanette Cooper at jeancoop@vt.edu during regular business hours at least 10 business days prior to the event.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Thank you
Thank you for sharing this job
This website uses cookies.
“Cookies” are small files either stored on a server or sent back to a visiting computer. In certain applications user information is stored as cookies, which are then sent back to and stored on the user’s computer. Some sections of the website use cookies to customize the information presented to you. Cookies are also used to aggregate site usage information to help us improve our users’ experience.
Please see our Privacy Policy.
It is the policy of the Commonwealth of Virginia to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.
Virginia uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. To check your current eligibility visit Self Check.
If you need accommodations as an applicant, please contact the Human Resources Office of the hiring agency directly for more information.
For questions, please contact us at: applicantinquiry@dhrm.virginia.gov