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Project Coordinator


Project Coordinator

  • R0041342
  • Charlottesville, Virginia, United States
  • Administrative Group
  • The University of Virginia
The integrated Translational Health Research Institute of Virginia (iTHRIV) at the University of Virginia seeks an iTHRIV Project Coordinator to provide fiscal and administrative support for the NIH-funded CTSA, including scheduling and coordinating materials for iTHRIV Programs, preparing monthly financial reports, processing expenditures, and other tasks as assigned. The incumbent work at the task level, under direct supervision, and follow prescribed procedures and protocols.

  • Work in conjunction with iTHRIV Finance team to monitor monthly financialreports and prepare expenditure reports for review by leadership.
  • Assist with the monitoring and reconciliation of budgets in awards and projects for iTHRIV, including the NIH-NCATS CTSA award.
  • Support iTHRIV leadership with calendar management.
  • Collect receipts for monthly reconciliations and year-end reporting.
  • Process payments for Community engagement/community reviewers for iTHRIV programs.
  • Process reimbursements for iTHRIV travel and expenses.
  • Monitor office supply needs for iTHRIV operational team, purchase needed supplies using iTHRIV P-card.
  • Prepare minutes for iTHRIV program meetings as requested, and track activity on assigned action items.
  • Support the project staff by facilitating project logistics such as scheduling meetings (in person and/or virtual), and reserving conference rooms.
  • Assist with coordinating reports and preparing materials for presentations and/or sponsor communications.
  • Assist with collecting and maintaining website information related to the iTHRIV Programs.
  • Conduct surveys and evaluations for iTHRIV programs and prepare reports for leadership.
  • In addition to the above job responsibilities, other duties may be assigned.

This position will remain open until filled. This is a Non-Exempt level, benefited position. This position will not sponsor applicants for work visas. This position is a restricted position and is dependent upon project need, availability of funding and performance. The University will perform background checks on all new hires prior to employment.For questions about the position or the application process, please contact Daniel Strong, Senior Recruiter at das6zb@virginia.edu

Salary range: $40k - $50k

How to Apply:

Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box.

Process for External Applicants: Please apply through Workday , and search for ‘ R0041342' . Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for ‘ R0041342 .’ Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).


Education: Associate's degree
Experience: One year of experience. Relevant experience may be considered in lieu of a degree. Proficiency with Microsoft Office Suite (in particular Excel, Outlook, and Word).

Licensure: None

Preferred Requirements:

Education: Bachelor’s degree

Experience: Preference will be given to applicants who have worked in a support position in academia, specifically research academia, and who have experience with UVA current software systems and programs.


This is primarily a sedentary job involving extensive use of desktop computers.

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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