A Commonwealth of Virginia Website
Virginia Mountain View

Proposal Coordinator

Grants / Contracts, Research / Scientific


Proposal Coordinator

  • 522492
  • Blacksburg, Virginia, United States
  • Virginia Tech Transportation Instit
  • Grants / Contracts
  • Research / Scientific
  • Administrative & Professional
  • Virginia Tech University

Job Description

The Virginia Tech Transportation Institute has a new opening for a Proposal Coordinator. This position will report to the VTTI Proposal Manager. The Virginia Tech Transportation Institute (VTTI) conducts research to save lives, time, and money and protect the environment. As one of six premier research institutes created by Virginia Tech to answer national challenges, VTTI is continually advancing transportation through innovation and has affected public policy on national and international levels. The Proposal Coordinator will provide high level organization with regard to proposal development activities, team communications, and tracking proposals and funding opportunities, with a significant focus on federal proposals in collaboration with the university's Office of Sponsored Programs.

Responsibilities include:
• Collaborate with Grants Specialists and Proposal Manager to maintain and develop the proposal schedule to ensure response plans account for requirements and other existing deadlines and to monitor for resource balancing.
• Conduct proposal kickoff meetings.
• Create proposal timelines and compliance matrices.
• Collaborate with Proposal Manager, Grants Specialists, OSP, and other stakeholders to manage multiple proposal tasks and support proposal operations activities.
• Interpret technical and management requirements of solicitations.
• Work with the Proposal Manager to facilitate the proposal process from inception to timely submission. Work with faculty, internal team and OSP to process accurate, thorough, and timely responses and submissions to solicitations from federal agencies.
• Develop compliant, responsive, and accurate cost analysis.
• Take part in providing training related to VTTI proposal submission and/or proposal budgeting process as needed.
• Provide guidance regarding federal and university policies and procedures, and sponsor requirements.
• Practice quality budget development as required by the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements (2 CFR 200)
• Perform other related duties as assigned.

Required Qualifications

• A degree in public or business administration, finance, communications, political science, history, English, or related field(s) with exception for lesser degree and commensurate experience.
• Organized and detail-oriented with excellent communication skills.
• Ability to manage multiple and competing deadlines.
• Strong experience with office software packages.
•Ability to lead and work independently.
• Demonstrated experience in interpreting policies and procedures.

Preferred Qualifications

• Experience in budget development and management.
• Experience building tools, processes, and strategies to facilitate efficient and effective proposal submissions.
• Knowledge of university, federal, and/or non-federal regulations and guidelines, cost principles, and uniform administrative requirements for grants and contracts.


Appointment Type


Salary Information

Commensurate with experience, starting at $60k

Review Date


Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Lisa Eichelberger at lisae@vt.edu during regular business hours at least 10 business days prior to the event.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

Sign up for job alerts

Not You?

Thank you

Share this job

Not You?

Thank you for sharing this job

Similar Jobs

Quality Improvement Coord

UVA Medical Center R0043842 Charlottesville Virginia United States Charlottesville, Virginia, United States
Responsible for leading and managing quality improvement initiatives impacting core clinical processes and critical patient care functions. Works collaboratively with executive leadership administrators managers and physicians to identify and enha...

Clinical Lab Scientist - Blood Bank, Day Shift

UVA Medical Center R0042493 Charlottesville Virginia United States Charlottesville, Virginia, United States
Sign-on bonus available to the hired Clinical Lab Scientist $5,000 for Clinical Lab Scientist 2 $2,500 for Clinical Lab Scientist 1 Pay range shown is for a Clinical Lab Scientist 2. Requirements: - Must work a 40 hour/week full-time schedule...

Manager, Employee Career and Professional Development

The University of Virginia R0044368 Charlottesville Virginia United States Charlottesville, Virginia, United States Human Resources Group
The University of Virginia Human Resources (UVA HR) organization is seeking a Manager of Employee Career and Professional Development. The Manager will help craft the vision and strategy to develop the UVA workforce for the future, with exciting o...

DEI Advancement Associate

The University of Virginia R0044612 Charlottesville Virginia United States Charlottesville, Virginia, United States Advancement
UVA’s Office of University Advancement seeks an Advancement Associate (AA) to join the University Diversity Equity and Inclusion, and University Priority development teams. The AA will assist with travel and expense reimbursement, event preparatio...

Electronic Resources & Discovery Librarian

The University of Virginia R0044649 Charlottesville Virginia United States Charlottesville, Virginia, United States Educational Resources
The Claude Moore Health Sciences Library is looking for an Electronic Resources Librarian. Reporting to the Deputy Director and residing in the Access Services department, this position is responsible for providing leadership for strategic develop...

Associate Dean of Students & Director of Residence Life

The University of Virginia R0044642 Charlottesville Virginia United States Charlottesville, Virginia, United States Student Services
The primary focus of the University of Virginia's Housing & Residence Life is to provide services and programmatic direction for all on-Grounds residential students (undergraduate and graduate), faculty, staff, and conference guests. With over two...

Apply Now

Not You?

Thank you