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Administrative Services



  • 493182
  • 305 LETCHER AVE HUMAN RESOURCES, LEXINGTON, Virginia, United States, 24450
  • Virginia Military Institute
  • Administrative Services
  • Full-Time (Salaried)
  • Virginia Military Institute

Title: Registrar

Hiring Range: Based on qualifications & experience

Agency: Virginia Military Institute

Location: Virginia Military Institute

Agency Website: www.vmi.edu

Recruitment Type: General Public - G

Job Duties

Virginia Military Institute invites applications for the position of Registrar. Reporting to the Deputy Superintendent for Academics and Dean of the Faculty, the Registrar:

• Oversees and manages the accurate and efficient collection, recording, maintenance, and distribution of academic data relative to both current and former cadets.
• Interprets and upholds all academic rules, regulations, and policies of the Institute while maintaining the professional integrity of the Registrar’s Office.
• Promotes continuous improvement in the execution of standardized and ad hoc reporting through utilization of the Ellucian Colleague system, in collaboration with the Department of Information Technology.
• Supervises the degree audit and certification process, preparation of diplomas, and certification of cadet academic and/or enrollment eligibility (e.g., honors, NCAA certification, NSLC, SEVIS, transfer credit).
• Ensures compliance with all NCAA rules and certification standards; monitors, tracks, and certifies the academic performance of eligible NCAA athletes in CAi (as submitted by the Athletic Department) and reports on the status and progression of each.
• Oversees the publication of the Institute catalog (via Acalog).
• Supports reporting requirements in relation to state and federal enrollment reporting, and Post-wide support in relation to ad hoc data needs, including oversight for the State Security Class approval of all student records access requests, and conducts bi-annual reviews of active security classes authorizations in accordance with Virginia State requirements.
• Serves as the institutional authority on FERPA, ensuring that privacy standards are met and that policies are consistent and communicated to the Post community.
• Serves on Committees as requested or warranted by the Deputy Superintendent for Academics.
• Provides leadership, training, and oversight for the Registrar’s staff to ensure the highest levels of customer service and support.
• Performs other related duties as assigned by the Deputy Superintendent for Academics and VMI Administration.

This is a full-time 12-month Administrative and Professional Faculty position. The salary is competitive, commensurate with experience. VMI offers an attractive benefits package, including health and dental insurance and retirement options. The details are available online in the Administrative/Professional Faculty Handbook.

Virginia Military Institute is a state-supported four-year undergraduate military college offering leading academic programs in the liberal arts, engineering, and the sciences. It is located in the southern Shenandoah Valley of Virginia. Lexington, Virginia (pop. 7,000), is also home to Washington & Lee University and offers a stimulating cultural atmosphere in a pleasant, rural setting.

Minimum Qualifications

• Bachelor’s degree;
• Minimum of 5 years of experience in an academic Registrar’s Office, or relevant higher education administrative experience, with experience in staff supervision;
• Proficiency with education-specific relational database use and management;
• Experience implementing best practices associated with policies concerning academic records, institutional research, accreditation, and FERPA;
• Ability to use technological tools and programs for continuous improvement of the functions of the Registrar’s Office;
• Superior oral, written, and interpersonal communication skills;
• Willingness and ability to work nights and weekends as necessary to fulfill the mission and duties of the office.

Preferred Qualifications:

• Experience with Ellucian Colleague database and Entrinsik reporting;
• Master’s degree in higher education administration or a relevant field;
• Progressively increasing leadership experience in higher education.

Special Instructions: 

RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.

In addition to the online application please include a letter of interest, curriculum vitae, and contact information for three professional references.

Applications will be reviewed on a rolling basis and will be accepted until the position is filled.

Start date is flexible.

A criminal background check is required for the final candidate.

Contact Information:

Name: Tamara Wade

Phone: 5404647051

Email: wadete@vmi.edu


In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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