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Research Administrator, School of Medicine, Office of Research Administration


Research Administrator, School of Medicine, Office of Research Administration

  • req2848
  • Richmond, Virginia, United States, 23284
  • SOM Office of Research Administration
  • Virginia Commonwealth University
Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. All full-time university staff are eligible for VCU’s generous benefits package that includes: competitive health benefits, paid annual and holiday leave, retirement planning and savings options, tax-deferred annuity and cash match programs, Virginia Retirement System (VRS), professional development & certifications, tuition waiver, parental leave, caregiving leave and community service leave. Learn more about VCU’s benefits here: https://hr.vcu.edu/careers-at-vcu/why-work-at-vcu/

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.

Position Summary:

As a member of the School of Medicine (SOM) Office of Research Administration team, the selected candidate for this position will be responsible for providing direct pre- and post-award administrative support to investigators conducting medical research in a variety of departments and centers at VCU.

The primary responsibilities for this position include:

•Pre-award: Assist researchers and study teams in the successful submission of proposals
•Award Establishment: Work with researchers and VCU offices to ensure awards are set-up appropriately for financial and administrative management
•Financial Management: monitor expenditures for allowability, allocability, and reasonableness; prepare financial analysis and projections for researchers to keep them informed and aid in research program decision making.
•Effort Management: work with researchers to ensure accurate effort and payroll allocations to projects
•Post-award actions: facilitate administrative components of progress reporting, amendments, continuations, supplements, and no cost extensions.

This position provides an opportunity for candidates with some prior research administration experience to grow those skills in a fast-paced, diverse environment. The position will also present opportunities for career growth in the field for those presenting a willingness to learn, be pro-active, and work collaboratively with a diverse group of faculty and staff across all School of Medicine departments.

This position is eligible for remote work. Candidates living outside the Richmond metro region are encouraged to apply, but may be required to come on-site on occasion (no more than twice annually) for in-service training and professional development activities.

Minimum Hiring Standards:
  • Bachelor’s degree and at least 2 or more years of direct research administration experience; in the areas of proposal development, financial management, effort reporting, and/or post-award management
  • Candidates with 5 or more years of direct research administration experience may be considered for Senior Research Administrator slotting.
  • Must have a working knowledge of Generally Accepted Accounting Principles and OMB Uniform Guidance for Federal Awards.
  • Must be proficient in the following areas: budget development, analyze financial transactions for trends and variances; expense forecasting; creating reports and tracking tools; financial reconciliation.
  • Must possess ability to interpret and apply complex government regulations and contractual terms.
  • Must have excellent customer service skills, written and verbal communication skills, be pro-active in asking questions and seeking guidance when needed.
  • Strong problem solving and time management skills are essential, including ability to prioritize and manage competing priorities and deadlines.
  • Must be precise, thorough, and reliable and perform daily activities with minimal supervision.
  • Must be proficient in the use of computers with an ability to learn new systems and software applications with ease.
  • Proficiency in the use of Word, Excel, PowerPoint, and Adobe required.
  • Ability to work as part of a dynamic team in a diverse environment required.

Preferred Hiring Standards:
  • Master’s degree strongly preferred.
  • Certified Research Administrator (CRA) strongly preferred.
  • Prior experience in administrative and financial management in an academic setting (to include a working knowledge of state/university purchasing, travel, personnel administration policies and procedures) will be preferred.
  • Additionally, general understanding of IRB and IACUC policies pertaining to regulatory requirements in animal and human research is a plus.

Position will remain open until filled.

The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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