Residency Administrator Assistant

Title: Residency Administrator Assistant

State Role Title: Gen Admin Manager I

Hiring Range: $73,003-$118,630

Pay Band: 5

Agency: VA Dept of Transportation

Location: Charlottesville Residency

Agency Website: jobs.virginia.gov

Recruitment Type: General Public - G

Job Duties

Virginia Department of Transportation (VDOT) – Culpeper District has an exciting opportunity for a Residency Administrator Assistant at the Charlottesville Residency in the Charlottesville, Virginia assisting the Residency Administrator in Residency program delivery; participating in meetings with public agencies and citizen groups to disseminate or gather information; and representing VDOT, District or Residency perspective and business needs.

Core responsibilities include assisting the Residency Administrator in building and maintaining strong partnerships with stakeholders as government liaison. Communicating with stakeholders to provide appropriate and authoritative information about business plans and actions and receive feedback on business goals. Participating in or conduct meetings with public agencies and citizens groups to disseminate or gather information. Representing VDOT, District or Residency perspective and business needs to committees, groups, and public forums. Investigating and responding to concerns from VDOT internal and external customers. Taking administrative actions and making management decisions that result in a high level of credibility, public trust and good-will. To include:


Residency Program Coordination – Lead the Residency team to deliver programs to ensure internal and external customers are provided quality and professional service. Assist the Resident Engineer in building and maintaining strong partnerships with District staff; delivering the Residency Program; and developing Six Year Plan (SYP) priorities and strategies. Coordinate with District sections to provide local context and direction regarding project delivery and to receive briefings on project scope and status. Promote communication and collaboration as one team across organizational boundaries. Take an active role in project scoping.

Residency Program Delivery – Assist the Residency Administrator in Maintenance and Operations Program Delivery. Administer maintenance budgets and projects effectively to meet Dashboard targets. Expend funds appropriately to maintain assets. Develop and implement plans to use resources (VDOT and alternate) to accomplish program goals. Monitor operations and plans for environmental compliance on projects and activities. Investigate, resolve, and diffuse conflicts. Apply industry best practices while managing maintenance and operations program delivery.

Manage Resources and Business Functions – Identify trends and project future needs through evaluation and analysis. Analyze problems and implement solutions or offer recommendations. Manage Maximum Employment Level (MEL) to ensure most effective use of budgets and resources. Oversee Residency to ensure a safe and healthy work environment. Manage fiscal, inventory, and budget to support the District’s Dashboard targets. Promote sound and ethical business practices in all fiscal, procurement, inventory activities. Develop sound and thorough budget requests. Ensure expenditures do not exceed allocations. Ensure employees assigned to asset or inventory duties are properly trained. Lead, promote and enhance the safety program in daily interactions with staff and through special events.

Emergency Operations – Ensure all employees are properly trained to carry out emergency response duties. Ensure required Personal Protective Equipment (PPE) and any other equipment is available for staff during emergencies. Oversee training, coordination, and implementation of emergency action plans. Conduct all emergency operations in compliance with FEMA and FHWA regulations. Secure hired equipment, emergency resources and establish snow removal and emergency response plans.

Minimum Qualifications

• Ability to communicate effectively both orally and in writing with internal and external stakeholders at all levels.

• Valid driver's license.

• Skill in the use of computers and software applications.

• Considerable knowledge of roadway construction and maintenance operations, equipment, materials and techniques.

• Considerable knowledge of federal and state rules, regulations, and policies as they relate to transportation.

• Skill in maintaining effective relationships and building teams.

Additional Considerations

• A combination of training, experience, or education in Civil Engineering or related field desired.

• Professional Engineer license or Engineer in Training.

• Experience leading and supervising others.

• Experience in the management of transportation programs and projects of varying complexity.

• Experience in budget development and administration using automated financial software systems.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The decision to interview an applicant is based on the information provided in the application or optional resume; therefore, those who fully represent their qualifications will be more successful with obtaining an interview. Submitting an incomplete application or resume lacking relevant experience detail may impact interview eligibility. State applications or resumes submitted via email, postal mail, fax, or in person will not be considered.

We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Why Choose VDOT:
In addition to a rewarding work experience, VDOT offers core benefits including competitive health and life insurance programs, pre-tax spending accounts, and leave programs. Employees participate in a State Retirement Plan; a tax-deferred Retirement Savings Plan with employer matching provision is also available. Also, the State funds a Short- and Long-Term Disability Program. Miscellaneous benefits include paid holidays, training and tuition assistance programs, wellness programs, etc.

VDOT employees have Shared Values and abide by a Code of Ethics. Our culture includes teamwork, transparency, nimble learning, creativity, and collaboration of work that values differences. We encourage all those who apply to review our values and ethics. Click here to review http://www.virginiadot.org/about/mission andvalues.asp. If you share these values, we invite you to apply. Your success in our organization depends upon sharing these values and keeping this Code of Ethics.

VDOT is driven by safety, service to the community, and commitment to excellence! If you are driven by innovation and a passion for roadway maintenance, we want you to join our team to keep Virginia moving. As a (insert position), you will use our foundational drivers to play a crucial role in shaping the highways that connect communities and drive progress across the Commonwealth of Virginia.

Contact Information

Name: Alyssa Allen

Phone: 540-642-8401

Email: Alyssa.allen@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.