Senior Administrative Assistant, Department of Materials Science and Engineering

The Department of Materials Science and Engineering (DMSE) is seeking a highly organized, detail oriented, Senior Administrative Assistant to support business operations in a fast-paced office environment. This position is responsible for purchasing, travel and general reimbursements, travel planning, managing room and parking requests. Additional responsibilities include special projects, providing general administrative support to faculty, poster printing, editing documents, greeting visitors and assisting with events. The successful candidate will provide high-level operational support, genuine and consistent daily contributions and be willing to learn new skills necessitated by changing needs of the DMSE.

The Department of Materials Science and Engineering (DMSE) is seeking a highly organized, detail oriented, Senior Administrative Assistant to support business operations in a fast-paced office environment. This position is responsible for purchasing, travel and general reimbursements, travel planning, managing room and parking requests. Additional responsibilities include special projects, providing general administrative support to faculty, poster printing, editing documents, and assisting with events. The successful candidate will provide high-level operational support, genuine and consistent daily contributions and be willing to learn new skills necessitated by changing needs of the DMSE.

REQUIRED QUALIFICATIONS:

• High School diploma or equivalent with four years relevant experience. Bachelor's degree may substitute for years of experience.
  
• Advanced knowledge of Microsoft Office Suite
  
• Proficiency in using Oracle, ChromeRiver, UBI
  
• Exceptional written and verbal communication skills
  
• Possess strong organizational skills and a high level of attention to details
  
• Demonstrated ability to prioritize multiple projects, manage conflicting demands efficiently and under tight deadlines
  
• Commitment to providing exceptional customer service
  
• Ability to work well in a team or independently
  
• Proven ability to adapt to change
  

PREFERRED QUALIFICATIONS:

• Preference will be given to candidates who have knowledge of Workday Financials
  
• Knowledge of University purchasing and travel policies
  

The DMSE has a strong commitment to diversity and to advancing understanding of and outcomes for underrepresented groups. We strive to sustain a welcoming, equitable and inclusive learning environment, aligned with UVA Engineering’s core value of excellence through diversity.

PHYSICAL DEMANDS:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require attending meetings and events..

TO APPLY:

Please apply through Workday , and search for "Senior Administrative Assistant." Complete an application online and attach a cover letter, CV/resume, and contact information for three references. Multiple documents can be submitted into the resume submission field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration. Internal applicants must apply through their UVA Workday profile.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

This position is located in Charlottesville , VA.

This position will remain open until filled. The anticipated start date is Spring 2022. This is a non-exempt level, benefited position. Salary commensurate with education and experience. For information on benefits at UVA, visit hr.virginia.edu/benefits . The University will perform background checks on all new hires prior to employment.

For questions about the position or the application process, please contact Ashley Cochran, Senior Recruiter at alc6dk@virginia.edu .For questions about the role within the department, please contact Jeannie Reese, Unit Administrator at jsv7u@virginia.edu .

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.