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Senior Administrative Assistant, Department of Surgery


Senior Administrative Assistant, Department of Surgery

  • R0043970
  • Charlottesville, Virginia, United States
  • Administrative Group
  • The University of Virginia
The Department of Surgery at the University of Virginia seeks applicants for a Senior Administrative Assistant. This position performs advanced, diversified, and confidential administrative duties supporting faculty members in departmental and institutional leadership positions.

Responsibilities include:
  • Scheduling and maintaining a calendar of appointments, meetings, and travel itineraries;
  • Preparing agendas and taking meeting minutes;
  • Facilitating high level recruitment itineraries;
  • Preparing and composing routine correspondence, memoranda, and reports;
  • Providing advanced administrative coordination to support office operations and special projects;
  • Reviewing and answering correspondence, screening callers and visitors, and handling confidential matters;
  • Facilitating communication across the department and institution, with alumni and the general public;
  • Managing electronic files, producing reports, and tracking expenses;
  • Incumbent must exercise discretion in handling confidential, sensitive, and timely information;
  • In addition to the above job responsibilities, other duties may be assigned.


Education: High School diploma. Bachelor's may substitute experience.

Experience: Four years of relevant experience. Bachelor's degree may substitute for years of experience.

This is a restricted position; continuation is dependent on funding and satisfactory performance.

This is a non-exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits.

The position will remain open until filled.

EXTERNAL APPLICANTS: please apply through Workday at the following URL, https://uva.wd1.myworkdayjobs.com/UVAJobs , and search for requisition #R0043970.Complete an application online and attach a cover letter and resume. Please note that multiple documents can be uploaded in the box. Incomplete applications will not receive full consideration.

INTERNAL UVA APPLICANTS: please apply through your Workday Home page, search “Find Jobs”, and search for requisition #R0043970.Complete an application online and attach a cover letter and resume. Please note that multiple documents can be uploaded in the box. Incomplete applications will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

The successful candidate will pass a criminal background check and pre-employment health screening.

For questions about the application process, please contact Jessica Russo, Academic Recruiter, at sxv9zv@virginia.edu .

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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