Senior Administrative Coordinator, Department of Surgery

The Department of Surgery in the School of Medicine at the University of Virginia seeks a Senior Administrative Coordinator. The Senior Administrative Coordinator provides operational support to Department of Surgery leadership for a composite of several functions including fiscal administration, procurement, complex scheduling, academic support, student services, communications, office and meeting space management, partnering with human resources, and other administrative functions. The Senior Administrative Coordinator demonstrates understanding of the organizational culture and business drivers and is able to anticipate team needs and expectations. The successful candidate interprets policies and establishes internal procedures across multiple functional areas and performs work tasks independently with little supervision.

Job responsibilities include:

• Develop processes and procedures in collaboration with UVA Human Resources to standardize and support the hiring, credentialing, onboarding, access, and supply needs of new recruits to the Department of Surgery, creating a smooth, welcoming, and informative experience for new employees.
• Oversee compliance with and documentation of employee training, immunizations, annual reviews, and other required processes.
• Coordinate complex, high-level meetings for the administrative leadership team, creating agendas, presentations, and maintaining minutes.
• Create and organize data, check and compare with previous reports or other data, and bring to the attention of the supervisor significant items, changes, errors or omissions.
• Maintain up-to-date management manuals, directives, organizational charts and keep the department informed of changes. Set up and maintain office files and keep correspondence and reports available for reference and efficient operation of the office.
• Independently generate complex and detailed presentations and reports.
• Perform a variety of duties requiring a broad understanding of organizational operations, procedures, and personnel.
• Interpret and communicate departmental and divisional policies and procedures, making decisions on specific operating problems and issuing instructions.
• In addition to the above job responsibilities, other duties may be assigned.

Minimum requirements:
Education: High School Diploma required, Bachelor's preferred
Experience: Six years of experience. Bachelor's degree may substitute for experience.

This position is located in Charlottesville, VA.

This position will remain open until filled. The University will perform background checks and pre-employment health screenings on all new hires prior to employment. This is a non-exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits.

How to Apply:

Process for External Applicants: Please apply through Workday , and search for ‘ R0042812’ . Complete an application online and attach a cover letter and CV/resume.

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for ‘‘ R0042812’ . Complete an application online and attach a cover letter and CV/resume.

Upload all materials into the resume submission field; multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Jessica Russo, Recruiter, at sxv9zv@virginia.edu.

For more information about UVA and the Charlottesville community, please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/ .

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.