Senior Clerk’s Assistant - Case/Records Administration

Title: Senior Clerk’s Assistant - Case/Records Administration

State Role Title: 

Hiring Range: Commensurate with Experience

Pay Band: UG

Agency: Supreme Court

Location: Court of Appeals

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

This position assists the Deputy Clerks of the Case Administration and Records Administration divisions of the Clerk’s Office of the Court of Appeals of Virginia.

The Case Administration team is the Court’s main contact with the public. This team processes all incoming filings, answers many questions for pro se litigants and attorneys, and serves those individuals who wish to examine records, file pleadings, pay filing fees, and obtain copies of documents.

The Records Administration team processes the receipt and return of trial court records from across the Commonwealth. This team provides critical support in receiving trial court records, preparing this Court’s records for transmittal to the Supreme Court of Virginia and U.S. District Courts, and returning records and certifying orders to Virginia trial courts upon completion of appeals.

As a senior-level assistant, this position not only serves the Deputy Clerks of the respective divisions but also provides guidance to other staff members of the Clerk’s Office regarding proper handling of pleadings and records in addition to drafting and issuing correspondence to attorneys and litigants.

This position offers a competitive benefits package, which includes vacation and sick leave, 13 paid holidays, health insurance, retirement, life insurance, deferred compensation, and short- and long-term disability.

Minimum Qualifications

Applicants must be a high school graduate or possess the equivalent degree, must provide references, must work well with colleagues and the public, and must be reliable, organized, and conscientious. Applicants must demonstrate advanced word processing experience, a history of prompt and accurate completion of assignments, experience in dealing with a high volume of work, and the ability to meet deadlines. The most competitive candidates will have at least two years of experience in a law office or court setting.

Bilingual/multilingual individuals are strongly encouraged to apply.

Additional Considerations

The best candidates will have a background of prompt and highly accurate completion of assignments, will be capable of prioritizing numerous tasks, and will be reliable, organized, detail-oriented, and conscientious.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State application, resume, and cover letter are required. State application must be fully completed. Applicants must apply online. Please no phone calls or emails regarding the application status.

Contact Information

Name: Daisy Duitsman

Phone: No calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.