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Senior Grants and Contracts Administrator or Grants and Contracts Administrator, Division of Infectious Diseases (Remote)


Senior Grants and Contracts Administrator or Grants and Contracts Administrator, Division of Infectious Diseases (Remote)

  • R0041833
  • Charlottesville, Virginia, United States
  • Research
  • The University of Virginia
The Division of Infectious Diseases in the Department of Medicine at the University of Virginia seeks candidates to fill the positions of Grants and Contracts Administrator and Senior Grants and Contracts Administrator. The positions support the operations of pre- and post-award research administration within the School of Medicine. The candidates will be working with multiple faculty, each with specific needs. Flexibility and ability to multi-task activities that may involve competing deadlines is required.

The candidates will manage multiple faculty’s grant portfolios; proposal submissions, monitoring activities and expenditures on research projects, and performing project close-outs, etc. The positions require strong communication skills as the candidates will be required, throughout the life cycle of the research grants, to work and collaborate with different entities and personnel within the University, such as, the office of Grants and Contracts, the School of Medicine, Department of Medicine, the Office of Sponsored Programs, etc. Job responsibilities require strong organizational and problem-solving skills, attention to detail, and an understanding of research and administrative operations. Strong interpersonal skills are needed for effective communication with all parties and with the other Grants and Contracts Administrators in the Division.

These positions are eligible to be fully remote.

More information about the Division of Infectious Diseases can be found here: https://med.virginia.edu/infectious-diseases/ .

Job responsibilities include:
  • Advise faculty in the preparation and submission of proposals to a variety of sponsors in accordance with funding agency policies and the fiscal soundness of grant-supported centers.
  • Collect required data in preparation of grant applications, renewals and grant reports.
  • Prepare budgets specific to sponsor guidelines.
  • Ensure proper set up and oversight of internally funded grants.
  • Contact sponsors when there is a need for clarification on policies and procedures for grant preparation.
  • Coordinate and review effort reporting.
  • Conduct direct negotiations on behalf of the University with external sponsoring agencies.
  • Supervise and train rising professionals in the grants and contracts arena.
  • Provide financial forecasts for the research groups.
  • Perform monthly grant expenditure reviews for accurate spending on research projects.
  • Perform costing allocations and adjustments in accordance with available funding.
  • Participate in direct negotiations on behalf of the University with external sponsoring agencies.
  • Establish, monitor and maintain subcontracts with national and international academic and industrial organizations.
  • Review and approve external subcontract invoices and agreements.
  • Monitor project progress, prepare progress reports in compliance with sponsor guidelines.
  • Understand and interpret sponsor and university laws, policies and procedures governing research administration.
  • Compile, analyze, and interpret complex data.
  • Analyze situations, identify problems, and recommend solutions to faculty.
  • Assist in the Division budgeting process by providing the faculty salary allocations and funding sources, anticipated grant submissions, and other information as requested.
  • In addition to the above job responsibilities, other duties may be assigned.

Minimum Requirements for Grants and Contracts Administrator:
Education: Bachelor's degree
Experience: At least three years of grant and contract experience. Four additional years of experience may be accepted in lieu of degree.
Licensure: Certified Research Administrator (CRA) certification is preferred.

Minimum Requirements for Senior Grants and Contracts Administrator:

Education: Bachelor's degree
Experience: Five years of grant and contract experience. Four additional years of experience may be accepted in lieu of degree.
Licensure: Certified Research Administrator (CRA) certification is preferred.

This position is a restricted position and is dependent upon project need, availability of funding, and performance. This is an exempt-level, benefited position. For more information on the benefits at UVA, visit www.hr.virginia.edu/benefits .

The position will remain open until filled. The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

To Apply:
Process for Internal UVA Applicants : Please apply through your Workday Home page, search “Find Jobs”, and search for “R0041833”.

Process for External Applicants: Please visit UVA job board at https://uva.wd1.myworkdayjobs.com/UVAJobs and search for “R0041833”.

Complete an application online with the following documents:

• CV/Resume

• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Jessica Russo, Recruiting Specialist, at sxv9zv@virginia.edu .

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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