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Senior Payroll Tax Specialist (Remote Candidates Accepted)


Senior Payroll Tax Specialist (Remote Candidates Accepted)

  • R0043597
  • Charlottesville, Virginia, United States
  • Protection, Compliance, and Regulation
  • The University of Virginia
Remote Work Flexibility

Position Summary

The Payroll Tax Specialist is a hands-on role designed to provide leading payroll tax practice to support the University of Virginia and Health System. This position is responsible for overseeing the payroll withholding tax administration and ancillary tax services in a multi-state tax environment. In addition, this position is responsible for the accurate and timely tax reporting and distributions related to federal, state and local jurisdictions. The Payroll Tax Specialist will be responsible for cultivating and leading a productive relationship with the third-party tax administration vendor. The incumbent will report to the Assistant Director, Payroll Services and will not have any direct reports.

Responsibilities and Duties
  • Responsible for day-to-day multi-state tax administration services, including monitoring for latest tax requirements at the federal, state and local levels and setting up and closing all payroll tax jurisdictions
  • Ensure all periodic payroll tax payments, reporting, and other taxing authority requirements
  • Develop and maintain an “Audit ready” tax compliance status and act as point of contact for all tax related audits
  • Audit, maintain and update state unemployment taxes
  • Primary point of contact for research, resolution, and response to payroll tax inquiries, such as system configuration requests and Payroll Services tax inquiry escalation
  • Maintain the vendor relationship with the tax administration agent, in coordination with the Payroll Services Manager
  • Enter payroll tax Journal Entries (JE), when applicable
  • Reconcile and validate all quarterly and annual tax filings - federal, state and local
  • Responsible for managing agencies tax notices along with supporting audit requests
  • Support Payroll Accountant with account reconciliation impacted by tax transactions
  • Assist with proper taxation for specific employee groups, such as students, foreign nationals and expatriates, when applicable
  • Responsible for providing guidance with respect to taxable and non-taxable compensation items including executing a taxable and non-taxable yearly audit
  • Receive and manage incoming payroll tax related mail
  • Support payroll and tax administration diagnostics and ongoing process improvement and knowledge base development

Functional Area Outcomes
  • Provide accurate and timely payroll tax data
  • Deliver exceptional customer experience, resulting in high customer satisfaction
  • Manage responsive, accurate, and timely resolution for payroll tax inquiries
  • Ensure secure handling of confidential information

Knowledge, Skills and Abilities
  • Commit to best-in-class customer service experience for the University
  • Possess strong written, verbal, and interpersonal skills
  • Proficiency with Federal and State Payroll Quarterly/Annual tax filling
  • Ability to meet all Payroll Tax Filing Deadlines
  • Dedication to developing lean processes in support of Finance Dept mission
  • Possess a positive, team-oriented approach to service delivery
  • Navigate, interpret, and articulate complex policies and procedures

UVA Finance strives to provide excellent service and support to all stakeholders, and train, develop, reward and recognize our greatest asset, the people. It's an organization that values results and collaboration. We strive to create a welcoming and supportive workplace where everyone feels empowered to be their authentic selves and share ideas. We offer flexibility and encourage you to find your own balance between your work/personal lives and provide flexible work location options where possible.

Fully remote work is accepted for this position.

Required and Preferred Qualifications

Required Experience: 4 years of relevant tax experience within a complex payroll organization

Required Education: Bachelor’s degree or combination of education and relevant experience

Preferred Certification: CPP Preferred

Preferred Computer Applications: Workday or other HRIS SaaS based software, Microsoft Office

This position will remain open until filled. This is an Exempt level, benefited position. This position will not sponsor applicants for work visas. Anticipated Hiring Range: $65,000 - $80,000 commensurate with education and experience. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Daniel Strong, Senior Recruiter at das6zb@viginia.edu.

How to Apply:

Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box.

Process for External Applicants: Please apply through Workday , and search for ‘R0043597 ' . Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for ‘R0043597.’ Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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