Student Programs and Services, Administrative Assistant

The University of Virginia Division of Student Affairs invites applications for a Student Programs and Services, Administrative Assistant to provide support for the Strategic Initiatives & Student Success team, which encompasses programs, services, and initiatives related to Student Engagement, Fraternity & Sorority Life, Multicultural Student Services, Orientation & New Student Programs, the First Generation and Limited-Income student community, student spaces in Newcomb Hall, and divisional strategic initiatives.

The University’s mission to develop engaged citizen-leaders is the foundation of the Division’s work, which is guided by six core values - academic rigor, diversity and inclusion, health and wellness, honor, public service, and student self-governance. The Division consists of over 200 employees within eight units working together, for and alongside students, to create the distinctive student experience for which UVA is known. The position is a full-time, twelve-month University Staff position with benefits. Our intentionally team-based approach reflects a shift in traditional hiring models designed to embrace new paradigms that meet current needs. This is an in-person position with very limited opportunities for remote work.

The Student Programs and Services, Administrative Assistant provides operational support for a several functions including fiscal administration, grants administration, and other administrative functions.

Responsibilities include:

• Perform all duties of an administrative assistant.
• Support the ongoing administrative functions and operations, including special projects of an organization. Perform a variety of duties requiring an understanding of organizational operations, organizational procedures, and personnel.
• Formulate decisions and make recommendations regarding planning, organizing, and scheduling work.
• For fiscal support, may perform basic budget projections, run fiscal reports, monitor fund balances, and work with account owners to stay within budget. May perform accounts receivable and cashiering functions.
• Regarding Grants, provide support for Grant application and submission process.
• For academic and student support, may communicate with students regarding academic policies and procedures, provide information on course content and availability, and coordinate activities and events for student programs.
• For human resources, may provide process support to search committees and coordinate successful onboarding of new employees. Prepare new hire paperwork and visa documents. Collect and verify employee payroll and timekeeping records.
• Answers general questions from employees and refer human resources questions to the appropriate experts.
• In addition to the above job responsibilities, other duties may be assigned.

MINIMUM REQUIREMENTS

Education: High School Diploma
Experience: At least four years' experience
Licensure: None

The salary range for is $45,000.00 - $52,000.00 commensurate with qualifications and experience. This is a full-time, twelve-month University Staff position with full benefits . E mployment is contingent on successful completion of a background check.

Located in central Virginia, the University of Virginia is a highly selective public research institution with a major commitment to undergraduate education. The student experience is grounded in the institutional core values of academic rigor, diversity and inclusion, health and wellness, honor, public service, and student self-governance. For more information about the University of Virginia and the Office of the Vice President and Chief Student Affairs Officer click here .

To Apply:

Review of applications will begin November 10, 2022. Please apply through Workday, and search for R0041350. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents:

• Resume

• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process. A minimum of three references is required. For questions about the application process, please contact Michele Jarman .

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.