Student Services Generalist

The Mechanical and Aerospace (MAE) Department in the School of Engineering and Applied Science (SEAS) is seeking a Student Services Generalist for its graduate programs. The successful candidate will work closely with the MAE Graduate Program Director, MAE faculty, staff and the SEAS Dean's offices. Mechanical and Aerospace Engineering (MAE) at the University of Virginia is a thriving program of undergraduates, graduate students, and faculty with a commitment to exploration, innovation, and engineering excellence. MAE’s focus on engineering excellence has led to many international and national awards, scholarships and fellowships along with prestigious accolades and new research centers.

As with all academic units across the country, Mechanical and Aerospace Engineering (MAE) at the University of Virginia (UVA) has a critical and important responsibility for foundational change to better support diversity and inclusion of all groups, especially those that are traditionally Under-Represented in Engineering (URE). For more information on Foundational Changes to Improve Diversity and Inclusion, please visit here .

Student Services Generalists serve as primary contact for students as they matriculate and enter the University. They provide a variety of services including, but not limited to, admissions applications, placement testing, counseling, financial aid, course registration, and procurement for the school or department. Administrative responsibilities include the maintenance of student records and services provided, as well as assisting in basic financial management. Student Services Generalists work independently on assigned tasks and in reaction to stakeholder requests.

Primary responsibilities include communications, admissions, academic and financial record keeping for students, administrative tasks, and overall coordination of our prospective and current students' experience. The position also involves scheduling and event planning, making travel arrangements and assisting in projects and tasks for the department as required. The Student Services Generalist will work independently on assigned tasks as well as part of a team in a fast-paced, multifaceted environment and must be willing and able to manage multiple priorities simultaneously.

A Bachelor's degree with at least two years of experience is required. Relevant experience may be considered in lieu of degree requirement. The successful candidate must have office administrative experience and must be proficient in Microsoft Office. Excellent written and verbal communication skills are required, as well as the ability to create comfortable working relationships with administrators, faculty, students, prospective students and parents. The candidate must have a Fiscal background working with student funding. Administrative office experience working with databases, keeping information confidential, ensuring accurate information, coordinating events and meetings, making travel arrangements, preparing correspondence, maintaining records, and gathering information for report writing.

The preferred candidate will have been experienced in use of UVA systems, SIS, SAFM, Oracle and UBI and able to train to transition to Workday Financials.

The anticipated start date is September 2022. Salary commensurate with education and experience. This is an exempt level benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits.

This position will remain open until filled. The University will perform background checks on all new hires prior to employment.

To Apply:

Please apply through Workday, and search for "R0036311". Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online with the following documents:

• CV
• Cover letter that includes why you are interested in this opportunity

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via Skill Survey during the final phase of the interview process.

For questions about the application process, please contact Ashley Cochran, Senior Recruiter at alc6dk@virginia.edu .

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/ .

COVID Vaccination Requirement and Guidelines

Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.