Supervising Deputy Clerk - Salem CDC

Job Duties

The Supervising Deputy Court Clerk is assigned operational responsibilities in a high-volume office with frequent deadlines. The individual will direct or personally handle the operational activities required for efficient caseload processing in the following areas: records management, cash processing, and customer service to the public. 

Under the general supervision of the Clerk of Court, the Supervising Deputy Clerk oversees and coordinates the daily operations of an assigned functional unit within the Clerk’s Office, other criminal justice agencies, and the public. This position provides direct supervision to Deputy Clerks, ensures accurate and timely case processing, enforces court policies and procedures, and supports the Clerk of Court in maintaining operational efficiency, public service standards, and compliance with applicable statutes and administrative requirements.

Essential Duties & Responsibilities

Provides supervision to the Front Counter and Pre-Court staff. Ensures Court’s instructions are executed and legal papers prepared with accuracy and in accordance with appropriate policies and procedures.  Assignments will include preparing correspondence and court forms, entering data into an automated Case Management System/Financial Management System, and filing court documents, as well as other duties assigned by the Clerk. In addition, the position delivers a high degree of customer service by providing information in person and by telephone, resolving problems, and assessing fines and costs.

Minimum Qualifications

The most competitive candidates will possess:

A high school diploma or equivalent is required; college or business school courses are preferred. Most competitive applicants will have court experience, legal and judicial knowledge, and will demonstrate competence in areas of responsibility as well as automated financial and records management systems and personal computers. Possess knowledge in personnel, time, and performance management. Proficiency in Microsoft Word, office automation systems, and computer software are required. Strong written and verbal communication skills. The candidate must be an active listener, strong communicator, and foster a collaborative workplace.

Physical Demands and Work Environment

Work is primarily performed in an office and courtroom setting. Duties require the ability to sit, stand, walk, bend, reach, and operate standard office equipment. The employee may be required to lift or carry items weighing up to approximately 10 pounds. Reasonable accommodations may be made.

Contact Information

Email: Humanresources@VACourts.gov