UVA Northern Virginia Administrative Assistant (Staff Wage)

Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedure. They consult with supervisors for most decisions outside of standard operating procedures.

The UVA Northern Virginia team is seeking an Administrative Assistant to support office operations at our new co-learning space in Fairfax, Virginia. This role will support the Office Manager by maintaining a welcoming environment, running the front reception desk and ensuring smooth daily operation primarily during evening and weekend hours in a part-time capacity.

Launched as part of UVA’s 2030 Great and Good Strategic Plan, the mission of UVA | Northern Virginia is to connect Grounds in Charlottesville with Northern Virginia and vice versa. UVA reimagined how the academic rigor of Charlottesville could be channeled north to create UVA | Northern Virginia - a knowledge tap of educational programs, research, mentorship, and events to support Northern Virginia working professionals in parallel with their careers. UVA | Northern Virginia is the center point of UVA’s efforts to better serve the commonwealth by bringing new and existing academic programs across disciplines and modalities - in-person, online, and hybrid - to Northern Virginia.

Key Responsibilities

• Oversee the front desk serving as the primary point of contact for visitors, students, facul ty and staff providing support a nd answering questions as needed.
• Monitor and maintain security ( facility access) , cleanliness, and functionality of classrooms, office spaces , and common areas during shifts .
• Assist in setting up and breaking down events, meetings, classes, etc. Ensure AV and other technology equipment are in working order and set up .
• Assist with classroom, desk and space and reservation s .
• Answer phones, maintain records and office correspondence .
• Additional projects and responsibilities as needed.

Required Qualifications

• Strong communication and customer service skills.
• Strong written and verbal skills.
• Detail-oriented with strong organizational skil ls .
• Proficiency with M icrosoft Office Suite
• Works well on teams and self-directed during unsupervised shifts.
• Ability to work flexible hours including weekends and evenings.

Preferred Skills

• Experience in public-facing roles .
• Ability to troubleshoot basic technology equipment issues

This is a wage position which is not eligible for leave or other benefits and is limited to 1500 hours of work in a year. For more information, refer to the Wage Employment link: http://uvapolicy.virginia.edu/policy/HRM-029.

To apply, please submit an application online at https://jobs.virginia.edu and attach a current CV/Resume and Cover Letter. Search on requisition number: R0077323.

The University will perform background checks on all new hires prior to employment.

Position Compensation: $22.00 Hourly

Questions related to the application process may be directed to Brandi Shifflett, Sr. HR Specialist at brc2s@virginia.edu

MINIMUM REQUIREMENTS

Education: High School Diploma
Experience: None
Licensure: None

Job Profile
J1026 - Administrative Operations, O1

Career Stream and Level
Operations and Service-O1

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment .