00479 - Archives Specialist

Title: 00479 - Archives Specialist

State Role Title: Library Specialist II

Hiring Range: $ 51,488.00

Pay Band:

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: 

Recruitment Type: General Public - G

Job Duties

- Assist with acquiring, organizing, preserving, and providing access to archival resources,
including records, documents, books, and photographs.
- Assist with acquiring, organizing, preserving, and providing access to gallery artifacts,
such as ceramics, furniture, statues, and textiles.
- Support managing and maintaining archives and gallery collections and facilities for
public access and usage.
- Support recruiting, training, and supervising archival and gallery student workers and
volunteers.
- Facilitate requests to access archives and gallery by students, faculty, staff, researchers,
and the public.
- Conduct orientations on and tours of the archives and gallery for campus visitors and
group events.
- Respond to archives and gallery research questions by visitors and users, including in person, by phone, and through email.
- Digitize documents and images to further develop the online collections of the archives.
- Serve as designated records officer for the University by providing information and
training to campus departments regarding state records retention and disposition.

Supervisory Responsibilities
- This position is responsible for supervising student workers and volunteers.

Minimum Qualifications

- Bachelor’s degree, preferably in History, American Studies, or similar field.
- At least one year of experience working in an archive or library.
- A strong commitment to public service and customer service orientation.
- Ability to collaborate with others and work as a part of a team.
- Good information management and technology skills.
- Good verbal and written communication skills.

Additional Considerations

- Knowledge of archives preservation requirements and storage needs.
- Knowledge of museum conservation and exhibition methods.
- Experience maintaining business records or government documents.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

EEO Statement
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply.

Contact Information

Name: Norfolk State University

Phone: 757-823-8160

Email: NO EMAIL MATERIAL ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.