00591 - eProcurement Specialist

Title: eProcurement Specialist

State Role Title: Info Technology Specialist I

Hiring Range: $52,491

Pay Band: 4

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: www.nsu.edu

Recruitment Type: General Public - G

Job Duties

Norfolk State University is accepting applications for an eProcurement Specialist.

Duties and Responsibilities:

1. Serve as primary support person for the financial and e-procurement modules by providing end users of the financial and e-procurement systems with appropriate and timely responses to inquiries.
2. Safeguard the confidentiality of information and operate in compliance with state and university rules and regulations, and more specifically, university applications.
3. Develop training materials and deliver periodic refresher training on e-procurement system policies and procedures using the appropriate training methods for a specific purpose or audience.
4. Compile and organize findings and data through collection, organization, and data analysis to develop reports for a systems end user presentation or analysis as required.
5. Draft business case with recommendations on simplifying existing processes and automating procurement processes.

Minimum Qualifications

1. A minimum of 3 years of progressive professional experience in analyzing, evaluating, recommending and facilitating the implementation of e-Procurement systems required.
2. Considerable proficiency and experience with spreadsheets and database software, including Enterprise Resource systems, Microsoft Office Suite (Word, Excel, Access, and Power Point) and other computer data extraction tools and techniques.
3. Knowledgeable about learning management systems, instructional design, and e-learning platforms.
4. Understanding of management and data administration duties such as collection, analysis, and distribution.
5. Experience training management teams and improving business processes; knowledge of traditional and modern training methods and techniques.
6. Exceptional organization skills, leadership and interpersonal skills.
7. Experience with conducting research and analysis using quantitative methods and writing work related reports

Additional Considerations

1. Associate's degree in business, information science or related field or an equivalent combination of education, training and experience (preferred).
2. Experience in higher education setting (preferred).

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

12 month Probationary Period may be required.

Contact Information

Name: Norfolk State University

Phone: 757-823-8160

Email: Email material not accepted.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.