02808 - Fleet Administrator

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731 Harrison Avenue, Salem, Virginia, United States, 24153

Closing at: Jul 29 2025 - 00:00 EDT

VA Dept of Transportation

Hiring Range: $61972.00 to $100705.00

Full Time or Part Time: Full_Time

Additional Detail

Description for Candidates:

Serve as the Operations Manager for the district-wide equipment program. Responsible for budget preparation, equipment ordering, receipt and assignment, and disposal of rental and non-rental equipment. Guide and coach staff. Resolve technical and administrative problems. Develop district equipment policies and procedures. Oversee processes to meet end user equipment needs through acquisition and, or rental and leasing contracts. Manage productivity monitoring and workload planning.

How you will contribute:

Administrative Processes: Assist in research and development of equipment section overhead budget and monitor expenditures. Ensure data quality in information management systems. Develop, interpret, and apply fleet management and VDOT equipment policies.

District Fuel and Environmental Compliance Programs: Support fuel inventory program by managing fuel station requirements. Ensure environmental compliance as it relates to shop operations and fuel inventory, storage, and dispensing. Responsible for SARA III reports. Manage equipment acquisition and disposal programs. Monitor new equipment budgeting, procurement and final disposition.

Emergency Operations: Manage equipment availability for district-wide emergency operations. Monitor equipment needs and deploy equipment to meet those needs.

Equipment Contracts and Commercial Rental Equipment Programs: Determine most cost-effective and efficient method to meet district equipment needs. Develop and manage equipment contracts. Authorize contract use and assess effectiveness. Determine user needs and best way to meet those needs, e.g. internal vs rental.

Equipment Specifications and Equipment Replacement Budget: Develop equipment and modification specifications to meet district specific needs. Manage procurement process and work with vendors to resolve issues. Manage equipment replacement budget. Prepare equipment requests annually based on district priorities and allocated budget. Work closely with district and residency staff to develop and document equipment justifications. Evaluate equipment requests and inspect equipment to assure replacement guidelines are met.

Operations Manager District: Direct the day-to-day operations of the equipment fleet and may assist with the operations of district-wide equipment repair shops. Order, receive and assign equipment and dispose of rental and non-rental equipment. Guide and coach staff. Resolve technical and administrative problems. Assist in the development of district equipment policies and guidelines. Oversee processes to meet end users' equipment needs through acquisition and, or rental and leasing contracts. May assist in management of staffing levels and assignments, productivity monitoring and workload planning.

Shop Performance and Equipment Utilization: May assist in monitoring productivity and performance to ensure preventive maintenance is performed on schedule and repairs are completed using the most effective and cost-efficient manner. Ensure utilization guidelines are met. Formulate equipment retention and assignment decisions. Manage implementation of utilization review process. Manage equipment surplus process and prepare equipment for sale process to include completion of DGS surplus documentation.

What will make you successful:

Ability to analyze the effectiveness of shop operations.; to analyze problems and provide solutions.

Ability to assess staffing needs.

Ability to develop and manage budgets.

Ability to gather and analyze data and create reports.

Ability to understand and interpret equipment specifications and the relevance of individual equipment types for the overall fleet.

Considerable knowledge of the functional requirements and capabilities of various types of heavy duty and repair shop equipment.

Knowledge of equipment procurement and inventory procedures and practices.

Knowledge of equipment repair practices.

Knowledge of equipment safety and accident prevention strategies.

Skill in the use of computers and software applications.

Minimum Qualifications:

Ability to analyze the effectiveness of shop operations.

Ability to gather, analyze data and create reports.

Ability to understand, interpret equipment specifications and the relevance of individual equipment types for the overall fleet.

Considerable knowledge of the functional requirements and capabilities of various types of heavy duty and repair shop equipment.

Knowledge of equipment procurement, inventory procedures and practices.

Knowledge of equipment repair practices.

Knowledge of equipment safety and accident prevention strategies.

Skill in the use of computers and software applications.

Additional Considerations:

A combination of training, experience, or education in Mechical Engineering, Business Administration or related field desired.

Certified Professional Fleet Manager desired.

Experience developing equipment specifications and overseeing equipment rental and leasing contracts.

Experience in fleet management and equipment operations.

Click below to learn more about the Competency Model associated with this Position:
Competency Model

Physical Requirements
Physical Requirements

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
VDOT Code of Ethics
Standards of Conduct

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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Categories 718e9a4f

Employment Type 2784ef4e

Locations ba69ec48

Agency 93434aba

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02808 - Fleet Administrator