Administrative & Fiscal Coordinator

The College of Liberal Arts & Human Sciences seeks an Administrative & Fiscal Coordinator to join a growing team of individuals who provide shared services support for departments and centers across the College. This particular role will have a focus on supporting international travel and providing fiscal management of the College’s study abroad programming, in addition to other administrative duties within the Office of the Dean.

Fiscal Duties:

- Provide direct support to CLAHS departments in managing study abroad program budgets and financial tracking, including the development of resources for tracking expenses and ensuring cost-effectiveness.

- Prepare financial reports and projections for program funding and expenditures.

- Collaborate with the University’s Global Education Office on the management of study abroad program budgets.

- Ensure all expenses comply with institutional policies regarding travel, spending limits and reporting.

- Assist faculty with vendor payments related to study abroad programs.

- Provide support for the expense reimbursement process following the completion of the study abroad program travel.

Administrative Duties:

- Collect and analyze program feedback and data.

- Prepare reports on program outcomes and student experiences.

- Provide general administrative support within the Office of the Dean, including preparing and processing travel and other general purchasing (HokieMart, ChromeRiver, food approvals, VTF, etc).

- Other duties as assigned.

• Bachelor’s degree or equivalent experience in Business Administration or a related field.
• Experience in study abroad fiscal administration or a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and familiarity with database management.
• Ability to work independently and as part of a team.
• Knowledge of international travel requirements and regulations.

• Understanding of VT fiscal systems, such as ChromeRiver, HokieMart, MicroStrategy, and Banner
• Familiarity with VT study abroad programs and policies

3

Non-Exempt: Eligible for overtime

Regular

Commensurate with Experience, starting $48,000

40

May 28, 2025

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.