VITA Coordinator and Billing Analyst

Title: VITA Coordinator and Billing Analyst DSP02081

State Role Title: General Administrative Supervisor II/Coordinator II

Hiring Range: Negotiable and Commensurate with Experience

Pay Band: 5

Agency: Department of State Police

Location: North Chesterfield, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia State Police is seeking to hire a Virginia Information Technologies Agency (VITA) Coordinator and Billing Analyst at State Police Headquarters in North Chesterfield, Virginia. This position is responsible for ensuring the accuracy of the Departments VITA expenditures. As the billing analyst, you will help develop the budget for major IT projects and help track expenditures against that budget. The billing analyst works in close collaboration with IT leadership. The position shall have the detailed knowledge and expertise required to forecast the costs of the Departments ongoing transformation to a cloud environment, as well as the costs of ongoing operations.

We are seeking to expand our diverse team of change makers and innovators. As a member of the Virginia State Police family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with the Virginia State Police!

Established in 1932, the Virginia State Police has grown to be the largest police department in the Commonwealth of Virginia. As the mission of the Department has continued to expand, our workforce continues to grow. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become best in class. We are firmly committed to our family-like culture and are seeking to expand our diverse team. We provide an outstanding benefits package, including excellent health insurance, membership in the Virginia Retirement System, deferred compensation, paid leave starting on day one, and other benefits available to Commonwealth of Virginia Employees.

In addition, the Virginia State Police supports its personnel through a comprehensive, holistic Wellness Program. From our Therapy Dog, Piper, to full-time peer support, our wellness staff teaches and coaches “cognitive fitness” for all employees every step of the way. Our Wellness Program fosters a welcoming, peer-oriented, inclusive environment with the resources to support our employees throughout their entire VSP career. We are committed to providing the best so you can be at your best!

Contact Human Resources for additional details.

•Resolves billing disputes.
•Tracks Department costs for VITA services.
•Manages budget related to VITA services.
•Works with various divisions VITA services and cost.
•Generates budget impact statements.
•Generates budget forecast reports.
•Works with VITA and VSP to create budget forecasts.
•Works with the Information and Technology (IT) and Property and Finance (P&F) Divisions to provide data to Department of Planning and Budget (DPB) as needed.
•Works with VSP business and the IT Division to gather project information.
•Creates and maintains monthly dashboard for the Bureau of Administrative and Support Services (BASS).
•Creates and maintains, with input from application services, monthly software development costs for P&F.
•Ensures consistency between internal VSP reporting and external VITA reporting (Planview).
•Brings Archer databases for server and datasets up to date.
•Assists with any other VITA required information as it is identified.
•Keeps well informed of the pertinent latest technology trends.
•Reviews the VITA standards and guidelines at least quarterly.

Minimum Qualifications

•Working knowledge and understanding of IT infrastructure; and of networking, security, servers, storage, circuits, and personal computers.
•Skill in operating computers and using Microsoft Office software to include Word and Excel.
•Demonstrated ability to manage vendor relationships; to manage and coordinate multiple priorities, resources and meet established deadlines; to implement IT security policies in a distributed environment; to work with vendors to enforce service level agreements and resolve billing disputes; to manage budgets and track costs across multiple budgets; to communicate verbally and in writing in English; and to collaborate with various levels of stakeholders.
•Graduation from high school or equivalent.
•Experience in managing vendor relationships in an IT environment and in analyzing information technology billing statements and reconciling bills.
•Experience working in an environment with multiple service providers.
•Experience in software project management, billing accounting, and managing service providers.
•Combination of experience, training and demonstrating the required knowledge, skills, and abilities.

Additional Considerations

•Project Management Professional (PMP) certification is highly desirable.

Special Instructions

A BACKGROUND INVESTIGATION SHALL BE REQUIRED OF EACH SELECTED APPLICANT

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov. This position is open until filled. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.

The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual’s race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state or local laws.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

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