Accountant

Title: Accountant

State Role Title: Financial Services Spec I

Hiring Range: $60,000 - $70,000

Pay Band: 4

Agency: Virginia Department of Health

Location: Dept of Health

Agency Website: https://www.vdh.virginia.gov/

Recruitment Type: General Public - G

Job Duties

Responsibilities:
• Provide direct financial support to OEHS divisions by analyzing and researching data and preparing financial reports to include the development of resources for tracking expenses and ensuring cost-effectiveness and allowability.
• Ensure departmental expenses comply with COV, agency, and grant policies regarding travel, spending limits and reporting.
• Prepare and process financial transactions such as journal entries and keying invoices in accounting system
• Assist division with vendor payments; SPCC (Small purchase credit card), accounts receivable, and accounts payable
• Reconciles SPCC purchases and submits monthly statement with required documentation
• Reconciles department accounts monthly, research and correct errors, and maintains appropriate filing systems for reconciled records/documentation
• Assist with department purchase requests for equipment and supplies through the eVA vendor system and other approved sources
• Assist with processes department travel authorizations and reimbursements
• Other duties as assigned.

Duties:
A. Performance Management (for employees who supervise others)
• Serves in a managerial/supervisory capacity to conduct performance management activities and ensure onboarding/offboarding and training for staff
• Establishes and reviews work assignments and priorities and implements performance improvement strategies and/or problem resolution for related issues, in conjunction with program management and Human Resource staff
• Ensures relevant training and workplace safety for staff
• Conducts required performance monitoring and appraisals, establishes clear performance expectations, addresses deficiencies in a timely manner, and documents underperformance in accordance with state guidelines
• Supports employee growth through regular feedback, coaching, and professional development opportunities

B. Budget Preparation
• Assists in the development and monitoring of budgets and budget reports for assigned program area
• Assembles and correlates budget information to include current and past spending plans, expenditure and revenue reports and regulatory guidance

C. Accounts Payable & Receivable
• Review and process accounting transactions for assigned program area
• Reviews vouchers and accounts receivable reports to assure they are complete and technically correct
• Downloads CARS reports for reconciliation process
• Assures accounting vouchers are coded accurately

D. Fiscal Reports & Reconciliation
• Prepares reports for division or assigned program area
• Independently collects, researches, formats and provides data for decision makers
• Monitors data and reconciles errors between financial systems and reports
• Ensures corrective action is taken to rectify errors identified during the reconciliation process
• Generates ad hoc reports
• May conduct internal audits to assure compliance with processes, procedures and applicable policies

Minimum Qualifications

• Exceptional written and oral communication skills
• Advanced knowledge and use of Microsoft Excel and Microsoft Office products
• Strong organizational and multitasking skills.
• Excellent, professional interpersonal skills and ability to work effectively with departmental staff, vendors, and key stakeholders
• Previous experience preparing financial reports and statements
• Experience processing a variety of financial and accounting transactions for multiple funding sources.
• Demonstrated ability to analyze, research and reconcile financial data ensuring accuracy
• Knowledge of public procurement, fiscal, and travel policies and procedures
• Demonstrated ability to work independently or as a team, when needed.

Additional Considerations

• Familiarity with state government environment
• Experience monitoring budget and proactively ensuring spending within limits
• Experience with eVA, travel, and fiscal/accounting systems
• Previous fiscal grant management experience
• Demonstrated knowledge/ training in Accounting, Business Administration or a related field.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Rose Sandra Bose

Phone: 804-998-7871

Email: rose.bose@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.