Accounting Specialist

Title: Accounting Specialist

State Role Title: Financial Services Spec I

Hiring Range: $47,232 to $76,752

Pay Band: 4

Agency: VA Dept of Transportation

Location: Hampton Roads District Office

Agency Website: jobs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation (VDOT) Hampton Roads District is seeking an Accounting Specialist. As an Accounting Specialist you will Independently audit and perform final approval for accounts payable vouchers, research expenditures, prepare and analyze fiscal data and reports. Audit direct charge statements for compliance with VDOT policies and procedures. Perform cash receipt duties for assigned work units.

Core responsibilities for job & position:

• Receive, verify, and reconcile monthly SPCC package, performing data entry. Review charges and distribution for appropriateness has appropriate signatures, approvals and all required documentation. Interact with origination location or vendor to research and resolve discrepancies. Audit SPCC monthly and share finding with responsible personnel.
  
• Exhibit professionalism and courtesy in all interactions with internal and external customers. Provide guidance and direction to VDOT staff. Demonstrate knowledge and understanding of agency accounts receivable policies and procedures. Assist customers in resolving billing and collection issues.
  
• Research, analyze and report on financial transactions or customer files as needed or requested. Assist in maintaining policies and procedures. Perform other administrative or special project related duties as requested.
  
• Ensure account receivables for the district are processed appropriately. Review monthly reports to monitor collection processes and work with customers to facilitate payments, provide requested documentation and explain processes as needed.
  
• Review district accounts payable documents for accuracy and compliance with the DOA CAPP Manual and VDOT accounts payable policy and procedures manual prior to final approval. Maintain all payables documents to provide easy retrieval.
  
• Develop and perform compliance reviews on accounting transactions and documents to ensure work units operate within VDOT and State policies and procedures. Ensure accounting activity is performed in compliance with applicable VDOT and DOA policies and procedures. Organize and prioritize incoming accounting items. Audit, review and organize flow of accounting data submitted from VDOT sections. Ensure payments have the necessary documentation for processing.
  
• Prepare accounting work papers, financial statements, and other financial reports.
  
• Timesheets, run timesheet reports for salaried and waged employees. Interact with originating location to research and resolve discrepancies.
  
• Manage record retention according to policy and procedures.

Required skills for job & position:

• Experience in accounts receivable, handling billing, and collection issues.
  
• Ability to research, reconcile, analyze, and evaluate financial data and resolve problems.
  
• Ability to perform complex and detailed cost analysis and reconciliations.
  
• Ability to gather and analyze data and prepare technical financial reports.
  
• Ability to interpret and apply complex regulations to evaluate the adequacy of documentation.
  
• Considerable knowledge of Generally Accepted Accounting Principles (GAAP).
  
• Demonstrated experience preparing and analyzing financial reports, statements and transactions.
  
• Ability to develop and maintain effective working and interpersonal relationships with all divisions and customers.
  
• Ability to work as a team player.
  
• Ability to explain and apply policies and procedures, interpret financial and tax laws and regulations.
  
• Skill in using computers and software applications to include automated financial systems.
  
• Experience in providing and promoting excellent customer service and financial support to internal and external customers.
  
• Ability to analyze and interpret financial data in compliance with federal, state and local accounting directives and procedures.
  
• Skilled in performing mathematical calculations.
  
• Skill in handling confidential and sensitive issues appropriately.
  
• Demonstrated ability to work independently and perform effectively in a time-sensitive work environment.
  
• Knowledge of office practices and procedures, filing systems and coding structures.
  
• Ability to prioritize and organize work effectively.
  
• Ability to communicate effectively both orally and in writing.
• Knowledge of state and federal laws and regulations concerning accounts payable and receivable and small purchase credit cards.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

Minimum Qualifications

• Skill in handling multiple tasks simultaneously and organizing work to meet deadlines.
  
• Experience communicating with internal and external customers to explain financial data in understandable terms.
  
• Experience with accounts payable, general ledger and accounts reconciliation.
  
• Knowledge and experience with GAAP.
  
• Ability to work independently.
  
• Skilled in the use of computers to include automated financial software programs.
  
• Skill in working with detailed numerical data.

Additional Considerations

• Experience developing and delivering technical guidance on fiscal matters.
  
• A combination of training, experience, or education in Accounting, Business Administration, or related field desired.
  
• Experience with accounts payable, general ledger and accounts reconciliation.
  
• Experience with fund accounting and governmental accounting.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Fingerprint-based criminal history background check, DMV driving record check, references, and work history will be required prior to employment. Valid Driver's License Required.

Position is designated as essential and, as such, will be required to work outside normal hours, weekends, and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations. Travel may be required.

DHRM has also published a companion guidance document for the Alternative Hiring Process for persons with disabilities which can be found here.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

State applications will only be accepted as submitted online by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS).

Multiple positions may be filled from this recruitment.

The decision to interview an applicant is based on the information provided in the application and optional resume; therefore, those who fully represent their qualifications and work history will be more successful with obtaining an interview. Submitting an incomplete application and/or resume lacking job history and relevant experience detail may impact interview eligibility. State applications submitted via email, postal mail, fax, or in person will not be considered.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

Contact Information

Name: David Keesee

Phone: 757-956-3291

Email: David.Keesee@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.