Administrative and Program Specialist

Title: Administrative and Program Specialist

State Role Title: Admin and Office Spec III

Hiring Range: up to $50,000/annually

Pay Band: 3

Agency: Department of Energy

Location: Mines/Mine Land Repurpose/Adm

Agency Website: https://www.energy.virginia.gov/

Recruitment Type: General Public - G

Job Duties

Virginia Energy is in search of an Administrative and Program Specialist to provide high level administrative support and program coordination for the Administration Department. This role is responsible for managing day-to-day operations, supporting program initiatives, serving as the Big Stone Gap office receptionist and ensuring efficient workflow across administrative functions.

Virginia Energy’s mission is to lead the Commonwealth to a safe, reliable and responsible energy future with greater emphasis on renewable energy programs and economic development, as well as implement the Virginia’s Energy Plan to ensure the Commonwealth has abundant, reliable, affordable and clean energy.

Come be a part of an agency that makes a difference. We have offices in Big Stone Gap, Charlottesville, and Richmond, Virginia.

Minimum Qualifications

• Experience in administrative support, program coordination, or customer service roles.
• Experience managing front desk operations and handling multi-line phone systems.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills, including professional email and document preparation.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office productivity tools.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and a customer-focused approach to service delivery.
• Ability to work independently and collaboratively in a fast-paced, team-oriented environment.
• Attention to detail and accuracy in data entry, recordkeeping, and reporting.
• Experience coordinating travel arrangements, including booking transportation and lodging, and preparing itineraries.
• Familiarity with budget tracking, invoice processing, and procurement procedures.
• Ability to manage office supplies, equipment, and vendor relationships.

Additional Considerations

• Associate’s or Bachelor’s degree in Business Administration, Public Administration, Human Resources, or a related field preferred.
• Experience working in a government, public sector, or large organizational setting.
• Knowledge of state administrative policies and procedures.
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé.

Please ensure you detail all relevant work experience clearly and specifically; we will not make assumptions about your qualifications. You will receive a confirmation of receipt once your application and/or résumé has been successfully submitted. To check the status of your application, refer to “Your Application” in your account.

All applicants for employment must consent to a comprehensive background check. Selected candidates must successfully pass a drug test, reference, driving, and criminal background check.

Selected candidate(s) will need to complete the I-9 Employment Eligibility Verification Form. Virginia Energy is an Equal Opportunity Employer by both policy and practice, therefore prohibits discrimination on basis of sex, color, national origin, sexual orientation, gender
identity, age, veteran status, political affiliation or disability in the recruitment, selection and hiring of our workforce.

As a certified V3 organization, Virginia Energy honors the Commonwealth’s veterans hiring preference. AmeriCorps, Peace Corps and other National Service Alumni are also encouraged to apply.

Applicants requiring reasonable accommodation for any part of the application process, or any part of the remaining hiring process should contact the hiring agency directly.

Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Contact Information

Name: Human Resources

Phone: N/A

Email: HumanResources@energy.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.