Administrative Assistant - Computer Science

Working Title: Administrative Assistant - Computer Science

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Integrated Science and Engineering

Department: 100317 - Computer Science Info Sec

Pay Band: 3

Pay Rate: Maximum Starting

Specify Range or Amount: $40,500 

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 06/10/2026

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
• Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
• Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Department of Computer Science is accepting applications for an Administrative Assistant position.

The Administrative Assistant will provide support for department-wide functions and activities, that include managing multiple budgets for faculty with internal awards and external grants, assist with timesheets for student workers, travel reimbursements for faculty using Chrome River, provide support for procurement and scheduling, and provide administrative support for the graduate program.

Duties and Responsibilities:

Provide administrative support to the department head and faculty; complete student employment paperwork, submit timesheets and maintain student employment records; event preparation; gathering data for departmental reports; purchase and maintain inventory of supplies; support the CS graduate program including student registration and communication with the Graduate School. Shared responsibilities with the CS Office Manager including entering class schedules, course permissions, and room scheduling. Perform duties related to grant management.

Qualifications:

Required:

• Excellent communication skills with the ability to interact effectively and professionally in person, over the phone and via email.
• Must be self-directed and able to balance, prioritize and complete multiple tasks with limited supervision.
• Ability to work independently as well as part of a team, including the ability to interact easily with a variety of individuals.
• Good judgement and decision-making skills.
• Exceptional organizational skills, attention to detail, and ability to be flexible.
• Relevant administrative experience in an office setting.
• Openness to change and learn new skills, particularly as it relates to information systems and new technologies.
• Ability to locate, combine, and interpret data from multiple sources and manage complex data spreadsheets, and manipulate dashboard filters to produce accurate results to questions.
• Strong interpersonal and listening skills.
• Fluency in the Windows computer operating environment and Microsoft Office Suite products including the ability to create and manage documents, forms, multi-tabbed spreadsheets and surveys.
• Ability to manage the AUH’s calendar, make room reservations
• Ability to demonstrate professionalism and maintain confidentiality.
• Ability to assist faculty with grant management: purchasing grant related materials and equipment, travel arrangements and reimbursements.
• Ability to assist faculty with budget tracking for internal awards and external grants.

Additional Posting Information:

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.