Administrative Assistant, Department of Pediatrics, Psychology

The Department of Pediatrics at the University of Virginia (UVA) School of Medicine seeks applicants for an Administrative Assistant or Intermediate Administrative Assistant to perform clerical and administrative work for the section of Pediatric Psychology and Behavioral Health. Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedures.

Typical duties include: calendar management, reimbursements, account management, Qgenda, email communication, etc. Administrative Assistants consult with supervisors for most decisions outside of standard operating procedures. The successful candidate will join a supportive, learning-oriented team that employs outstanding people and is progressive in its initiatives to develop and support its staff, making it a great place to work. This candidate will collaborate and provide cross coverage to the division of Neurodevelopmental Pediatrics and can be reassigned to another division within the department if needed.

The UVA Department of Pediatrics and the UVA Children’s Hospital share a common goal to enhance the health and well-being of children and families through collaborative medical care, education of professionals dedicated to pediatric healthcare, breakthrough research that improves lives, leadership, and community service. For more information on the Department of Pediatrics, visit our website: https://med.virginia.edu/pediatrics/.

The successful candidate will be expected to:

• Type memos, correspondence, forms, and technical or confidential reports.
• Receive and screen incoming calls and mail, answer routine inquiries, and route calls to the appropriate individual .
• Maintain calendars. Schedule and confirm appointments, meetings, and travel arrangements.
• Review and answer standard correspondence.
• Greet and screen visitors and provide customer support, as needed.
• Provide division-level support to various areas within the department, as needed.
• Edit faculty CVs as needed/requested
• In addition to the above job responsibilities, other duties may be assigned.

Minimum Qualifications:

Administrative Assistant:

• Education: High School Diploma
• Experience: None

Intermediate Administrative Assistant:

• Education: High School Diploma
• Experience: At least one year of relevant experience

For additional information about the position, please contact Tori Lamb, Senior Medical Officer Coordinator, at TAL8T@uvahealth.org.

Anticipated Hiring Range is $36,000 - $40,000 commensurate with education and experience.

This position will remain open until filled. This is a restricted position and is dependent upon project need, availability of funding and performance. This is non-exempt level, benefited position and will not sponsor applicants for work visas. For more information on the benefits at UVA, visit hr.virginia.edu/benefits .

The position is located in Charlottesville, VA and will remain open until filled.

The University will perform background checks on all new hires prior to employment. A completed pre-employment health also required for this position prior to employment.

To Apply:

Please apply through Careers at UVA and search for R0060380. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs’ or through their “Jobs Hub’. Applicants must complete an application online with the following documents:

• Cover Letter
• CV/Resume

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

For questions about the application process, please contact Karon Harrington, Academic Recruiter, at fak3ph@virginia.edu .

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For more information about UVA and the Charlottesville community please visit UVA Charlottesville and Beyond and Embark .

Physical Demands:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and progra ms.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.