Virginia Mountain View

Administrative Assistant

  • https://jobs.vccs.edu/postings/84417
  • Hampton, Virginia, United States
  • ADM-COMM & HUMAN DIV (Virginia Peninsula)
  • Virginia Peninsula Community College
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Title: Administrative Assistant

Agency: Virginia Peninsula Community College

Location: Hampton - 650

FLSA: Nonexempt

Hiring Range: $40,000 - $49,000

Full Time or Part Time: Full Time

Additional Detail


Job Description:


Virginia Peninsula Community College is a two-year institution of higher education established as a part of a statewide system of community colleges. It primarily serves the residents of the cities of Hampton, Newport News, Poquoson, and Williamsburg, and the counties of James City and York.

Virginia Peninsula Community College changes lives, empowers students to succeed, and enhances the civic and economic vitality of the Peninsula community through high quality education and workforce training, excellent services, and innovative partnerships.

The purpose of the position is to provide administrative assistance to the ABHS dean and associate dean and support to the division faculty to ensure the efficient operation of the Division office. Responsibilities include managing the Division office by maintaining documents and files, overseeing the performance of part-time office staff and work-study students, communicating both orally and in writing with the public and college personnel, serving as the Division expert on travel regulations, performing data entry, managing the Division budget, inputting the schedule of classes, and processing adjunct faculty contracts. Additionally, the position is responsible for establishing mutual trust within the division office.
Minimum Qualifications:

  • Proven administrative or assistant administrative work experience.
  • Ability to work and support all campus locations.
Knowledge:
  • Knowledge of office management systems and procedures
  • Basic understanding of office equipment
Skills:
  • Proficient with Microsoft Office Suite software.
  • Excellent problem-solving and organizational skills.
  • Excellent time management skills
  • Excellent customer service and communication skills: verbal, written, and interpersonal.
Ability to:
  • Quickly acquire familiarity with new software systems and programs.
  • Organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
  • Develop and maintain cooperative and professional relationships and work constructively within a team, faculty, and students.
  • Quickly acquire familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.
  • Maintain confidential materials.
Additional Considerations:

  • Experience working in a higher education setting.
  • Familiarity with college student information systems and FERPA.
  • Purchasing/procurement experience in eVA.

 

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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