Administrative Assistant (PSAHHS)
Administrative Assistant (PSAHHS)
Title: Administrative Assistant (PSAHHS)
Agency: Virginia Peninsula Community College
Location: Hampton - 650
FLSA: Nonexempt
Hiring Range: $44,000-49,900
Full Time or Part Time: Full Time
Job Description:
Virginia Peninsula Community College is a two-year institution of higher education established as a part of a statewide system of community colleges. It primarily serves the residents of the cities of Hampton, Newport News, Poquoson, and Williamsburg, and the counties of James City and York.
The purpose of the position is to provide administrative assistance to the Dean of Public Safety, Allied Health, and Human Services (PSAHHS) and Director Nursing Education Programs, and support to the division faculty to ensure the efficient operation of the Division office, with specific focus on Fire and EMS Education Programs. Responsibilities include managing the Division office by maintaining documents and files, overseeing the performance of part-time office staff and work-study students, communicating both orally and in writing with the public and college personnel, serving as the Division expert on travel regulations, performing data entry, managing the Division budget, inputting the schedule of classes, and processing adjunct faculty contracts. Additionally, the position is responsible for establishing mutual trust and collaboration within the division office.
Minimum Qualifications:Virginia Peninsula Community College is a two-year institution of higher education established as a part of a statewide system of community colleges. It primarily serves the residents of the cities of Hampton, Newport News, Poquoson, and Williamsburg, and the counties of James City and York.
The purpose of the position is to provide administrative assistance to the Dean of Public Safety, Allied Health, and Human Services (PSAHHS) and Director Nursing Education Programs, and support to the division faculty to ensure the efficient operation of the Division office, with specific focus on Fire and EMS Education Programs. Responsibilities include managing the Division office by maintaining documents and files, overseeing the performance of part-time office staff and work-study students, communicating both orally and in writing with the public and college personnel, serving as the Division expert on travel regulations, performing data entry, managing the Division budget, inputting the schedule of classes, and processing adjunct faculty contracts. Additionally, the position is responsible for establishing mutual trust and collaboration within the division office.
Proven administrative or assistant administrative work experience. Ability to work and support all campus locations.
Knowledge
- Knowledge of office management systems and procedures
- Basic understanding of office equipment
Skills
- Proficient with Microsoft Office Suite software.
- Excellent problem-solving and organizational skills.
- Excellent time management skills.
- Excellent customer service and communication skills: verbal, written, and interpersonal.
Ability to
- Quickly acquire familiarity with new software systems and programs.
- Organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
- Develop and maintain cooperative and professional relationships and work constructively with faculty, students, and within a team.
- Quickly acquire familiarity with the roles and function of the assigned department and any specifically applicable laws or guidelines.
- Maintain confidentiality of student, staff, and faculty documents and information.
- Work independently and oversee administrative details not requiring the immediate attention of supervisor.
Additional Considerations:Knowledge
- Knowledge of office management systems and procedures
- Basic understanding of office equipment
Skills
- Proficient with Microsoft Office Suite software.
- Excellent problem-solving and organizational skills.
- Excellent time management skills.
- Excellent customer service and communication skills: verbal, written, and interpersonal.
Ability to
- Quickly acquire familiarity with new software systems and programs.
- Organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
- Develop and maintain cooperative and professional relationships and work constructively with faculty, students, and within a team.
- Quickly acquire familiarity with the roles and function of the assigned department and any specifically applicable laws or guidelines.
- Maintain confidentiality of student, staff, and faculty documents and information.
- Work independently and oversee administrative details not requiring the immediate attention of supervisor.
Experience working in a higher education setting.
Familiarity with college student information systems, HIPPA, and FERPA. Purchasing/procurement experience in eVA
Familiarity with college student information systems, HIPPA, and FERPA. Purchasing/procurement experience in eVA
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Similar Jobs
Benefit Programs Specialist I
Franklin, Virginia, United States AdministrativeHiring Range: $32,415 to Commensurate Based on Experience
Full Time or Part Time: Full Time
Additional Detail
Title Description- Benefit Programs Specialist I represents the entry level in the occupational group for employees working under cl...
Family Services Specialist I
Franklin County, Virginia, United States Family ServicesHiring Range: $36,993 to $79,088
Full Time or Part Time: Full Time
Additional Detail
Title Description- Family Services Specialist I represents the entry level employees working under close supervision while being trained in program areas such...
Benefit Programs Specialist IV - Frederick County, Va
Frederick County, Virginia, United States, 22655 AdministrativeHiring Range: 64,410.00 to Commensurate With Experience
Full Time or Part Time: Full Time
Additional Detail
Job DescriptionBenefit Programs Specialist IV represents the leadership level in the occupational group. Employees perform responsible l...
Family Services Specialist IV- CPS Unit- Frederick County, Va
Frederick County, Virginia, United States, 22655 Family ServicesHiring Range: $67,629.00 to Commensurate With Experience
Full Time or Part Time: Full Time
Additional Detail
Minimum Salary $67,629.00 (Commensurate with experience)
Job Description: This position functions as a lead worker in the Child Protect...
Benefit Programs Specialist II - Frederick County, VA
Frederick County, Virginia, United States, 22655 AdministrativeHiring Range: $52,989.00 to Commensurate With Experience
Full Time or Part Time: Full Time
Additional Detail
Frederick County Department of Social Services is one of the 120 locally-administered, state-supervised agencies who work in partners...
Family Services Specialist II (Foster Care Unit )- Frederick County, Virginia
Frederick County, Virginia, United States, 22655Hiring Range: $61,341.00 to Commensurate With Experience
Full Time or Part Time: Full Time
Additional Detail
Frederick County Department of Social Services is one of the 120 locally-administered, state-supervised agencies who work in partnersh...
