Administrative Assistant to the Associate Dean of CALS Global

The College of Agriculture and Life Sciences (CALS) is seeking a highly organized and proactive Administrative Assistant to support the Associate Dean and Director of CALS Global Programs. This pivotal role requires exceptional coordination, communication, and problem-solving skills to manage a dynamic and fast-paced office environment.
As a key administrative partner, you will oversee executive scheduling, travel coordination, and high-level correspondence, ensuring seamless day-to-day operations. You will serve as a liaison to internal and external stakeholders, coordinate events and initiatives, and provide administrative support for financial and reporting activities. Additionally, you will assist in managing communications across digital platforms and contribute to global engagement efforts by working collaboratively across teams within CALS and beyond.
A successful candidate will demonstrate professionalism, discretion, and adaptability while handling multiple priorities with efficiency.

Experience in providing administrative support and coordinating the daily operations of an executive office with minimal supervision, using sound judgment, discretion, tact, and initiative; Ability to manage a large, diverse workload; Ability to build and sustain collaborative activities; Strong skills in word processing, calendar, electronic mail, and databases; Strong communication and interpersonal skills; Ability to delegate, track, and manage information on behalf of an executive; Attention to detail and self-motivation.

Bachelor’s degree or equivalent training and experience; Knowledge of university policies, programs, and systems; Demonstrated team player; Ability to exercise sound judgment and discretion in dealing with confidential and sensitive matters.

3

Non-Exempt: Eligible for overtime

Restricted

$50,000 - $55,000; commensurate with experience

40

December 3, 2025; open until filled.

Virginia Tech is unable to sponsor applicants for work visas for this vacancy.

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

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