Administrative Coordinator

The Corcoran Department of History at the University of Virginia (UVA) seeks applications for an administrative coordinator.

The University of Virginia's Corcoran Department of History has long been an anchor of the College and Graduate School of Arts & Sciences. Members of the Department are nationally and internationally recognized for their scholarship and teaching and specialize in a wide range of disciplines. Offering over 100 courses a year, the faculty teaches introductory surveys, seminars and colloquia to undergraduates and graduate students. The administrative coordinator will report to the department's finance and administration manager.

The successful candidate will be expected to support several operational functions including general office support, facilities, events, communications, and faculty affairs as well as special projects, on occasion.

Job responsibilities include:

• For general administration (approximately 50%): may answer phones; sort mail; order supplies; place facilities maintenance work orders and maintain key inventory; prepare correspondence; maintain calendars/room reservations; arrange for meetings and events; coordinate travel arrangements; and maintain files and records. This position will have a purchase card to make purchases on behalf of department staff, faculty, and students and will expense their purchase card and place requisition orders for supplies and catering.
  
• For communications (approximately 25%): may maintain department social media accounts, website, print marketing materials and promotional items, electronic marketing materials, listservs, and electronic and print newsletters.
  
• In addition, will support the Department Chair and faculty committees (25%) with meeting arrangements, file maintenance, creation of collaborative shared sites, and other tasks, as needed.
  
• In addition to the above job responsibilities, other duties may be assigned.
  

Minimum Requirements
Education: High School Diploma
Experience: At least one year of experience

Preferred Qualifications

• Experience working in a higher education setting.
  
• Experience working with UVA Systems (Workday, Box, Docusign, etc.).
  

Physical Demands
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. This position will require occasional evening and weekend programs.

Application Instructions: Apply Now . Internal applicants must apply through their UVA Workday profile, search Find Jobs and then R0060486. Complete an application online and include the following documents:

• A CV/resume
  
• A cover letter is optional but strongly encouraged
  

All documents can be loaded into the resume submission field, multiple documents can be submitted into this one field. Incomplete applications will not be considered.

For additional information about the position, please contact Karleen Kovalcik, department finance and administration manager, at arb6kv@virginia.edu . For questions about the application process, please contact Margaret Weeks , Academic Recruiter.

This position will remain open until filled. Review of applicants will begin May 20, 2024. The anticipated start date is July 1, 2024. This position will not sponsor applicants for work visas.

Before a formal offer of employment is extended, the selected candidate will undergo a background check per university policy.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.