Advancement Coordinator, Miller Center

University Advancement at the University of Virginia (UVA) is seeking a highly qualified candidate to join our organization as an Advancement Coordinator. This role is an essential member of the team supporting the Miller Center and reports to the Center’s Chief Advancement Officer. They will assist with travel and expense reimbursement, event preparation, scheduling, data entry, and reporting needs.

Key Responsibilities :

Coordination

• Prepare materials for donor visits and draft donor correspondence for development officers.
  
• Perform data entry and provide database management support, including but not limited to generating mailing lists, maintaining and updating donor information, entering contact reports and proposals, and creating and tracking events.
  
• Create and manipulate reports based on a set of criteria provided by the director or development officers.
  
• Assist development officers with portfolio management and reporting using Advance, Evertrue, and the Business Intelligence (BI) Portal.
  
• Work with the Miller Center finance team on accurate gift processing and designation, budget oversight, and accurate expense reporting.
  
• Partner with the Advancement Team to research and place orders for donor gifts and marketing materials.
  

Miller Center Foundation

• Serve as the Secretary of the Miller Center Foundation Board of Directors, taking minutes and managing meeting coordination.
  
• Maintain accurate and up-to-date state registration records for the Miller Center Foundation working directly with the external registrations provider.
  
• Prepare board meeting and event materials and provide event support as needed
  
• Facilitate authorized expense transactions on behalf of the Miller Center Foundation as needed.
  

Events

• Work with the Chief Advancement Officer and the Miller Center events manager to prepare, support, and process reimbursements and/or invoices for donor-centric events such as the Miller Center’s 50th Anniversary celebration, Presidential Cabinet events, receptions, Foundation Board and Governing Council meetings and other events as assigned; may include after-hours activities several times per semester.
  
• In collaboration with the events manager, help prepare, support, and process reimbursements and/or invoices for select internal meetings and celebrations to advance workplace culture.
  

Administration

• Manage scheduling and meeting coordination for the Chief Advancement Officer and other team members as needed.
  
• Process expenses and reimbursements for development officers in an accurate and timely manner.
  
• Provide general office support as needed including editing correspondence, answering phone calls, and coordinating travel.
  
• In addition to the above job responsibilities, other duties as assigned.
  

Required Qualifications:

• A high school diploma with at least three years of related experience. Experience as an intern or volunteer may qualify.
  
• Proficiency with Microsoft Office programs.
  
• Ability to work independently, using sound judgment to navigate obstacles as needed and complete tasks with minimal guidance.
  
• Excellent verbal and written communications skills.
  

Preferred Qualifications:

• A bachelor’s degree with two or more years of professional work experience in an office environment.
  
• Prior experience with CRM databases and other marketing or event software such as Advance, Marketing Cloud, Eventbrite, etc.
  
• Prior experience in events preparation and execution such as working with caterers, making hotel reservations, arranging transportation, etc.
  

UVA Advancement offers a flexible and hybrid workplace. All team members must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using a variety of technologies and tools. This hybrid position offers periodic opportunities to work remotely, although frequent in-person work in our office building, on UVA Grounds, or at event venues is required.

For additional information about the position, please contact April Sibiski, at nbu2ag@virginia.edu.

This is a non-exempt level, benefited position. For more information on the benefits at UVA, visit www.hr.virginia.edu/benefits . This position is a restricted position and is dependent upon project need, availability of funding and performance. The anticipated hiring range: $24.00 - 25.96/hr ($50,000 - $54,000 annually) and will be commensurate with education and experience. The University will perform background checks on all new hires prior to employment. This position will remain open until filled .

This position will not sponsor applicants for work visas.

To Apply:

Please apply through the UVA Job Board and search R0071422. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'.

Complete an application online with the following documents:

• CV
  
• Cover letter
  

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Jon Freeman , Recruiting Specialist, at jf2sw @virginia.edu.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physicians Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experience. We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.