(Assistant) Associate Director - Financial Management

The Office of Sponsored Programs at Virginia Tech is seeking either an Assistant or Associate Director of Financial Management to be part of the OSP Post Award Management leadership team. This position will lead the day-to day operations and management of post award financial management group, which consists of 1 team lead, 1 senior associate, and 6 associates. The Financial Management group is responsible for invoicing, financial reporting, and close out of a diverse portfolio of sponsored grants, government and non-government contracts, and cooperative agreements. The assistant/associate director of financial management will be responsible for managing the day-to-day performance of staff for timely invoices, reporting, and accounts receivables to mitigate risk to the institution.

The assistant/associate director of financial management will be responsible for developing and reviewing SOPs, staying abreast of regulatory changes, establishing training requirements for direct reports and campus department stakeholders, ensuring the institution’s policy and procedures meet federal and state regulatory requirements, implementing appropriate internal controls, and participating in audit reviews. The assistant/associate director of financial management will provide leadership to their team of post award research administrators, foster teamwork and collaboration with colleagues and sponsors, and talent development.

This position reports to the director of financial management and compliance and will serve as a backup for invoicing and drawdowns in sponsor systems, including, but not limited to grants.gov and the DoD’s Wide Area Work Flow system.

To be considered for the associate director level, the successful applicant will need to have demonstrated experience with change management and leadership of a similar team in a university having research expenditures in excess of $400M per year.

• Master's degree or a Bachelor's degree with significant relevant work experience may be considered in lieu of a Master's degree.
• Demonstrated sponsored project financial accounting experience, including invoicing, financial reporting, and closeout of awards.
• Demonstrated experience and working knowledge of some federal and nonfederal regulations and guidelines, cost principles, and uniform administrative requirements for grants and audits of states, local governments, and nonprofit organizations.
• Demonstrated leadership and independent initiative.
• Previous supervisory experience.
• Financial grants administration experience in a research or academic environment.
• Relevant research administration certification such as CRA (Certified Research Administrator) or CFRA (Certified Financial Research Administrator), or obtain the certification within 12 months of hire.

• Work experience with federal and nonfederal grant and contact regulations.
• Experience in federal or other sponsor invoicing systems.
• Demonstrated experience with change management and leadership in a university setting. (required for the level of associate director)
• Demonstrated experience in a university having research expenditures in excess of $400M per year. (required for the level of associate director)

Regular

Commensurate with experience

March 27, 2025

This position is hybrid, with the expectation of an on-campus presence 3 days per week. The successful candidate must live within a commutable distance of Blacksburg, Virginia. The hybrid work schedule will be confirmed following an onsite training period in accordance with Policy 4325, Alternative Work Site and Telework Policy.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.