Assistant Research Administrator, Department of Surgery

Job Summary:

The Assistant Research Administrator provides vital support to the Department of Surgery’s research efforts by assisting with the management and coordination of research projects. This role ensures that all administrative and operational aspects of research projects are executed efficiently, supporting faculty, staff, and collaborators in the achievement of research goals.

Key Responsibilities:

•Research Administration Assistance: Provides support to the Faculty, Division Administrator, or Research Administration team as assigned in areas such as: preparing and maintaining documentation, budgets, timelines, and deliverables. Assists as assigned with proposal preparation and monitoring budgets and expenditures in conjunction with sponsor, VCU, and SOM Office of Research Administration policies and procedures. Assist with department level research reporting and analysis.
•Regulatory Compliance: Support adherence to ethical, regulatory, and institutional requirements by ensuring timely submission of necessary documents such as IRB protocols, progress reports, and financial disclosures.
•Data Management: Help manage and track research data, ensuring proper documentation and organization of research findings. Support data collection efforts in the field and clinical settings as necessary.
•Coordination and Communication: Serve as a liaison between researchers, administrative staff, and external partners. Coordinate meetings, communication, and workflows between stakeholders.
•Scheduling and Event Planning: Assist in scheduling research-related meetings, conferences, and events. Help with the coordination of research-related travel and logistics.
•Training and Onboarding: Provide support in the onboarding process for new research staff and assist in organizing training sessions on research-related policies and best practices.
•Other Administrative Duties: Perform general administrative tasks as assigned, such as preparing reports, maintaining databases, and ensuring that all records are up to date and in accordance with research guidelines.