Buyer Specialist #00219

Title: Buyer Specialist #00219

State Role Title: Procurement Officer I

Hiring Range: Commensurate with experience and qualifications (up to $60,000)

Pay Band: 4

Agency: Dept of Emergency Management

Location: 9711 Farrar Court N. Chesterfield, VA 23236

Agency Website: www.vaemergency.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Emergency Management is currently seeking qualified candidates for the position of Buyer Specialist within our Finance Division.

The Buyer Specialist will perform agency-wide procurement duties in accordance with Surplus Property Manual guidelines, state laws and agency policies and procedures. The Buyer Specialist will be responsible for procuring a variety of goods and services on behalf of the agency; assisting with researching, writing, reviewing, and negotiating Vendor Contracts, Request for Proposals (RFP), and Invitations for Bid (IFB); Ensure compliance to SWAM procurement guidelines in requesting quotes and bids; Define requirements and proposal evaluation criteria for highly complex or costly goods and services; Assist agency staff on contracted purchasing guidelines and procedures in compliance with applicable laws and regulations and agency best practices, the Virginia Public Procurement Act (VPPA), the Agency Procurement and Surplus Property Manual (APSPM), and the Vendors Manual. This position will also serve as a subject matter expert to assist agency staff in procedure compliance and in the use of the eVA Procurement system and Small Purchase Charge Card.

Minimum Qualifications

• Knowledge of the Virginia Public Procurement Act and Department of General Services policies.
• Working knowledge of procurement policies, procedures and laws.
• Working knowledge of Vendor Contracts, Requests for Proposals (RFP), and Invitations for Bid (IFB).
• Certification as a Virginia Contracting Associate (VCA) is required.
• Skilled in procuring a wide variety of goods and services in accordance with established guidelines.
• Excellent interpersonal, verbal, and written communication skills : with training end users and vendors with the eVA system, responding to inquiries and resolving complaints.
• Considerable skills in the use of computers to include: Microsoft Office, the eVA Procurement system and various other software.
• Ability to maintain a robust filing system and institute record retention.
• Ability to negotiate, establish, and administer contracts, and to develop, apply and interpret procurement policies and procedures.
• Demonstrated excellence in customer service in responding to inquiries and resolving complaints from vendors and agency staff.
• Must be able to multi-task and prioritize in a fast-paced professional environment with demonstrated ability to work independently or within a team setting.
• Must possess a valid driver’s license with satisfactory driving record.

Additional Considerations

• Working knowledge of federal and local procurement procedures.
• Certification as a Virginia Contracting Officer (VCO).

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Applications will only be accepted on-line through the State Job website. Applications must include all work history and references. The decision to interview an applicant is solely based on the information provided in the application materials. Therefore, it is essential to provide enough information to make this assessment.

Employment is contingent upon satisfactory results of a fingerprint-based criminal history background check, Division of Motor Vehicle check, employment reference check, and E-Verify. The selected candidate must complete a State of Personal Economic Interests as a condition of employment, if applicable (Va. Code 2.2-3114). Other financial, credit, driving, or degree verification checks prior to employment may be required for certain positions. A one-year probationary period is required of all newly hired and re-hired Commonwealth of Virginia employees.

The salary for this position is negotiable up to the maximum hiring range listed in this posting. Offers will not be made outside of the hiring range. This is a restricted position due to the funding source.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply.

VDEM does not provide sponsorship to prospective or current employees. Applicants applying for a position with our agency must be legally authorized to work in the United States at the time of employment and for the duration of their employment at VDEM without the need for a sponsorship.

The Virginia Department of Emergency Management is an Equal Opportunity Employer.

Contact Information

Name: Human Resources

Phone: (804) 912-7254

Email: Recruitment@vdem.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.