CHEM - Assistant to the Chair and Department Administrative Assistant

The Department of Chemistry at the University of Virginia (UVA) seeks applications for a Assistant to the Chair and Department Administrative Assistant. The UVa Chemistry Department currently employs 33 tenured, tenure-track and general, the largest graduate program in the Graduate School of Arts & Sciences, and an award-winning undergraduate program. More information on the department can be obtained by visiting www.chemistry.as.virginia.edu .

The University of Virginia Department of Chemistry is committed and devoted to fostering a diverse and inclusive culture and environment. The primary goal of our faculty is to educate and train the next generation of chemists of all races, ethnicities, religions, genders, ages, sexual orientations, socioeconomic backgrounds, and those with disabilities. To help achieve this goal, the faculty strives to provide an environment that is free of bias and is focused on promoting the development and growth of all individuals. This commitment to excellence in inclusion applies to our entire community, including but not limited to undergraduate students, graduate students, postdoctoral fellows, research scientists, staff, and faculty. We recognize that our program is stronger and better positioned for growth when the members of our community reflect the composition and values of the larger population as a whole.

The successful candidate will be expected to perform operational support for a composite of several functions that support the department chair, the department as a whole, and be the department events coordinator. This could include fiscal administration, procurement, human resources, academic support, student services, communications, and other administrative functions. The position will be hired at the Intermediate Administrative level.

Job Description

• Support Promotion & Tenure process, including keeping track of letters and pulling records/file management for promotion and tenure.
• Coordinate seminars and visits of any special guests.
• Coordinate faculty recruitment, including faculty candidate visits and provide administrative support for faculty hiring committees.
• Coordinate the departmental retreat and other special events.
• Assist with preparation of departmental reports.
• Provide administrative support for peer assessment.
• Provide administrative support and coordinate submission of faculty awards.
• Provide administrative support for efforts of the DDEI and faculty led diversity initiatives.
• Provide public relations support, by administering the department website, helping with social media, making publicity slides for monitors, etc.
• Assist with alumni outreach, including coordinating the annual departmental newsletter.
• Maintain faculty personnel records, including promotions, leaves, etc.
• Maintain minutes of faculty meetings.
• Be the administrative assistant to the chair and associate chair. Assist department chair with preparing chair letters and responding to chair emails.
• Help with room scheduling and parking for dept. events.
• In addition to the above job responsibilities, other duties may be assigned.

Qualified candidates must have:

Intermediate Administrative Coordinator

MINIMUM REQUIREMENTS

Education: High School Diploma

Experience: At least four years’ experience

Licensure: None

Preferred knowledge, skills and abilities Include: the ability to organize and prioritize work Independently, excellent communication skills, proficiency in Microsoft Office software applications, web-design, and Slate and UVA SIS applications.

The Intermediate Administrative Coordinator will report to Seth Matula, Department Finance and Administration Manager for the Chemistry Department.

For additional information about the position, please contact Seth Matula, Department Finance and Administration Manager at sem8e@virginia.edu.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This position is located In Charlottesville, Virginia.

The anticipated start date is as soon as possible but preferrable by July 1, 2024. This position is a restricted position and is dependent upon project need, availability of funding and performance. Anticipated Hiring Range: $45,000-50,000 commensurate with education and experience. This is a Non-Exempt level, benefited position.

For more information on the benefits at UVA, visit hr.virginia.edu/benefits.

This position will remain open until filled with a start date of July 1, 2024. Review of applications will begin May 1, 2024. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

To Apply:

https://jobs.virginia.edu/us/en/job

Please apply through Workday, and search for R0059804. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents:

• CV or resume

• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Rich Haverstrom, Faculty Search Advisor at rkh6j@virginia.edu .

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/ .

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

MINIMUM REQUIREMENTS Education: High School Diploma Experience: At least four years experience Licensure: None PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.