CHEM - Storeroom Manager

The Department of Chemistry at the University of Virginia (UVA) seeks applications for a Storeroom Manager. The UVa Chemistry Department currently employs 33 tenured, tenure-track and general, the largest graduate program in the Graduate School of Arts & Sciences, and an award-winning undergraduate program. More information on the department can be obtained by visiting www.chemistry.as.virginia.edu .

The University of Virginia Department of Chemistry is committed and devoted to fostering a diverse and inclusive culture and environment. The primary goal of our faculty is to educate and train the next generation of chemists of all races, ethnicities, religions, genders, ages, sexual orientations, socioeconomic backgrounds, and those with disabilities. To help achieve this goal, the faculty strives to provide an environment that is free of bias and is focused on promoting the development and growth of all individuals. This commitment to excellence in inclusion applies to our entire community, including but not limited to undergraduate students, graduate students, postdoctoral fellows, research scientists, staff, and faculty. We recognize that our program is stronger and better positioned for growth when the members of our community reflect the composition and values of the larger population as a whole.

The successful candidate will be expected to perform operational support for a composite of several functions that support the Chemistry Storeroom activities, purchasing, and shipping and receiving. This could include fiscal administration, procurement, human resources, academic support, student services, communications, and other administrative functions. The position will be hired at the Inventory Line Manager level.

Job Description

Inventory Line Managers oversee the receipt, distribution, organization, and management of inventory at warehouses or other storage facilities. They work independently and oversee other staff, focusing on time management, productivity, accuracy, efficiency within facilities, and maintenance of a highly organized and safe workplace. Inventory Line Managers operate according to established guidelines, adjusting policies or practices as needed to maintain efficiency and adhere to regulatory compliance guidelines. They hire and train other employees with input from senior leadership.

• Coordinate all department purchasing activities and serve as specialist and contact for all Chemistry Dept. personnel.
• Serve as department contact with all University vendors to provide best possible pricing and quality of supply purchases.
• Issue purchase orders, credit card orders and requisitions including equipment, services and conference lodging as well as related quotes and sole source justification forms.
• Reconcile purchasing card statement monthly and provide to fiscal technician.
• Review all purchase orders for accuracy of PTAO information and compliance with Cost accounting standards.
• Assist faculty and staff to schedule equipment service and maintenance contracts and issue related purchase orders.
• Research payment schedules with vendors and submit required documentation to expedite payments when necessary.
• Perform full range of supervisory functions which include developing work standards, initiating policies and procedures, conducting employee performance evaluations and performance management, interviewing, hiring, and training.
• Oversee inventory of the warehouse or storage facility, keeping accurate records regarding in-stock inventory and of items purchased by various users.
• Oversee shipping of all FedEx, UPS, and USPS items requiring freight service.
• Ensure the timely transfer of inventory to appropriate destinations.
• Secondary contact on service calls to Facilities Management for departmental maintenance issues.
• Assist with building security and verify entrance doors are operating properly.
• Back up key and card access to all buildings and lab keys. Process orders for replacement keys when necessary.
• Assist with completion of departmental capital asset inventory every two years of approximately 300+ items along with managing disposal of surplus property and coordination of delivery to UVA surplus.
• Coordinate and assist with the reconciliation of the Chemical inventory system.
• In addition to the above job responsibilities, other duties may be assigned.

MINIMUM REQUIREMENTS:

Education: High school diploma or equivalent. Bachelor’s Degree preferred.

Experience:

• At least 2 years of inventory experience. 4 years preferred.
• Successful candidate will have at least three years of purchasing experience.
• Working knowledge of Microsoft Excel and Microsoft Word is preferred
• Knowledge of Oracle purchasing Marketplace is preferred
• Experience with computerized inventory systems preferred
• Successful candidate will have excellent written and verbal communication skills.

Licensure: None

The Storeroom Manager will report to Seth Matula, Department Finance and Administration Manager for the Chemistry Department.

For additional information about the position, please contact Seth Matula, Department Finance and Administration Manager at sem8e@virginia.edu.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers.

This position is located In Charlottesville, Virginia.

The anticipated start date is as soon as possible but preferable by June 15, 2024.

Anticipated Hiring Range: $65,000-70,000 commensurate with education and experience. This is an Exempt level, benefited position.

For more information on the benefits at UVA, visit hr.virginia.edu/benefits.

This position will remain open until filled. Review of applications will begin April 27, 2024. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

To Apply:

Please apply through Workday, and search for R0059895. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents:

• CV or resume

• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Rich Haverstrom, Faculty Search Advisor at rkh6j@virginia.edu .

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/ .

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

MINIMUM REQUIREMENTS:

Education: High school diploma or equivalent
Experience: At least 2 years of inventory experience. May need a passing score on test (written and performance) in order to comply with OSHA code 1910.178(a) and operate a powered industrial truck.
Licensure: None

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.