Clinical Research Coordinator, Varying Levels, Otolaryngology Department

The Department of Otolaryngology-Head and Neck Surgery is currently seeking a non-licensed or licensed Clinical Research Coordinator (CRC). This position is open to applicants who meet the requirements of a CRC 1, 2, 3 or 4. The CRC will work closely with physicians, research staff, study subjects and departmental staff. The successful candidate will be responsible for coordinating all aspects of clinical research from study start-up through to archiving of study records.

The successful candidate will be required to manage multiple complex clinical trials simultaneously in accordance with current regulatory requirements and maintain all study documentation in a manner that is ‘audit ready’. The successful candidate must also possess excellent interpersonal skills, organizational skills and the ability to clearly articulate information to clinicians and other members of the research team.

Specific Duties and Role Expectations Include:

• Active participation and engagement in the training and mentorship provided that is demonstrated by a continually increasing clinical research knowledge base.
• Recruit, screen, and enroll participants who meet study eligibility criteria.
• Obtain informed consent from study participants (children, parents, and adult patients) and maintain telephone and in-person contact.
• Work with study sponsors and monitors, serving as the liaison between study management and our site, accommodating monitor visits as needed (per study requirements)
• Collect and enter data for all trials in a timely fashion, maintain corresponding documentation.
• Prepare, submit and manage all study regulatory documents including but not limited to central and local IRB initial protocol submissions, modifications, recruitment materials, continuations, adverse events logs and additional core regulatory documents with oversight from supervisor.
• Demonstrate a high level of proficiency using all research IT platforms employed at UVA as well as any IT platforms used in a given clinical trial.
• Process, prepare and ship study research samples.
• Notify Principal Investigator and supervisor of subject status.
• Obtain medical histories, conduct medical assessments of clinical trial subjects including symptom management and adverse event assessment. Provide appropriate guidance to the study PI within the context of the study protocol.
• Serve as an information resource and contact to study subjects.
• Notify supervisor of any challenges associated with clinical trial conduct or research operations.
• Manage research finances including but not limited to budget preparation, invoicing and account reconciliation with training and oversight from supervisor.
• Ability to work a flexible schedule, when needed, given the nature of the studies open to enrollment.
• Demonstrated experience using basic software programs such as: Word, Excel, Adobe and Power Point.
• Perform other duties as assigned.

Preference will be given to candidates with a working knowledge of clinical research and medical terminology. If not certified as a clinical research professional (SOCRA or ACRP) at the time of hire, the successful candidate will be required to become certified within 1 year of being eligible to do so.

Minimum Qualifications:

Clinical Research Coordinator 1, Non-Licensed

• Education: Bachelor's Degree Required or equivalent combination of experience, education and/or certifications.
• Experience: None. Some experience in a healthcare setting and/or knowledge of medical terminology is preferred.
• Licensure: None

Clinical Research Coordinator 1, Licensed

• Education: Bachelor’s Degree Required or equivalent combination of experience, education and/or certifications. Nursing Diploma may substitute for Degree for Licensed Registered Nurse.
• Experience: None.
• Licensure: Licensed to Practice in Clinical Profession such as (but not limited to): Registered Nurse, Athletic Training, Pharmacology, Medical Technology, Physical Therapy or Registered Respiratory Therapy.

Clinical Research Coordinator 2, Non-Licensed

• Education: Bachelor’s Degree Required or equivalent combination of experience, education and/or certifications.
• Experience: At least one year of clinical research experience. Some experience in a healthcare setting and/or knowledge of medical terminology is preferred.
• Licensure: None

Clinical Research Coordinator 2, Licensed

• Education: Bachelor’s Degree Required or equivalent combination of experience, education and/or certifications. Nursing Diploma may substitute for Degree for Licensed Registered Nurse.
• Experience: At least one year of clinical research experience.
• Licensure: Licensed to Practice in Clinical Profession such as (but not limited to): Registered Nurse, Athletic Training, Pharmacology, Medical Technology, Physical Therapy or Registered Respiratory Therapy.

Clinical Research Coordinator 3, Non-Licensed

• Education: Bachelor’s Degree Required or equivalent combination of experience, education and/or certifications.
• Experience: Minimum of 3 years of clinical research experience required. Master’s degree may substitute for 1 year of clinical research experience.
• Licensure: Clinical Research Coordinator (CCRC) and/or Certified Clinical Research Professional (CCRP) is preferred at the time of hire and is required within one year of hire.

Clinical Research Coordinator 3, Licensed

• Education: Bachelor’s Degree Required or equivalent combination of experience, education and/or certifications. Nursing Diploma may substitute for Degree for Licensed Registered Nurse.
• Experience: A minimum of 3 years of clinical research experience required. Master’s or advanced degree may substitute for 1 year of clinical research experience.
• Licensure: Clinical Research Coordinator (CCRC) and/or Certified Clinical Research Professional (CCRP) is required within one year of hire. Licensed to Practice in Clinical Profession such as (but not limited to): Registered Nurse, Athletic Training, Pharmacology, Medical Technology, Physical Therapy or Registered Respiratory Therapy.

Clinical Research Coordinator 4, Non-Licensed

• Education: Bachelor’s Degree Required or equivalent combination of experience, education and/or certifications.
• Experience: At least seven years of clinical research experience demonstrating progressive levels of responsibility and complexity of work. Master’s or other advanced degree may substitute for one year of clinical research experience.
• Licensure: Clinical Research Coordinator (CCRC) and/or Certified Clinical Research Professional (CCRP) is required within one year of hire.

Clinical Research Coordinator 4, Licensed

• Education: Bachelor’s Degree Required or equivalent combination of experience, education and/or certifications. Nursing Diploma may substitute for Degree for Licensed Registered Nurse.
• Experience: At least seven years of clinical research experience demonstrating progressive levels of responsibility and complexity of work. Master’s or other advanced degree may substitute for one year of clinical research experience.
• Licensure: Clinical Research Coordinator (CCRC) and/or Certified Clinical Research Professional (CCRP) is required within one year of hire. Licensed to Practice in Clinical Profession such as (but not limited to): Registered Nurse, Athletic Training, Pharmacology, Medical Technology, Physical Therapy or Registered Respiratory Therapy.

To learn more about the field of Clinical Research at UVA, please click HERE .

This is a restricted position and is dependent upon project need, availability of funding and performance . This is a benefited position and will not sponsor applicants for work visas. For more information on the benefits at UVA, visit hr.virginia.edu/benefits .

This position is located in Charlottesville, VA. Primarily working on-Grounds in Charlottesville, Virginia with occasional pre-planned remote day(s) optional.

Application Review Date: June 2, 2025 - preference will be given to applications received by this date.

To Apply:

Please apply through Careers at UVA, and search for RR0072426. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs’ or through their “Jobs Hub’. Applicants must complete an application online with the following documents:

• Cover Letter
• CV/Resume

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

The University will perform background checks on all new hires prior to employment. A completed pre-employment health and drug screen is required for this position prior to employment.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Karon Harrington, Academic Recruiter, at fak3ph@virginia.edu .

Physical Demands:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physicians Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experience. We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.