Contract Administrator

Title: Contract Administrator

Agency: Northern VA Community College

Location: Fairfax County - 059

FLSA: Nonexempt

Hiring Range: $25/hr

Full Time or Part Time: Part Time

Additional Detail

• In-depth understanding of contract development, negotiation, execution, and compliance monitoring.
• Knowledge of Virginia Public Procurement Act (VPPA), VCCS procurement policies, and state contracting procedures.
• Familiarity with building systems, maintenance practices, and construction project workflows in an educational or healthcare setting.
• Familiarity with sustainability practices and safety standards in facilities operations.
• Understanding of budgeting principles, cost estimation, and financial tracking related to contracted services.
• Awareness of legal and operational risks associated with vendor contracts and service agreements
• Ability to evaluate bids, analyze contract terms, and assess vendor performance.
• Strong written and verbal communication skills for drafting contracts, writing reports, and coordinating with stakeholders.
• Skilled in negotiating terms and resolving disputes with contractors and vendors.
• Ability to manage multiple contracts and projects simultaneously while meeting deadlines.
• Competence in using Microsoft Office Suite, contract management software, and facilities management systems.
• Ability to review complex documents and ensure accuracy and compliance with regulations.
• Capacity to identify issues, develop solutions, and implement corrective actions efficiently.
• Ability to work effectively with internal departments, external contractors, and regulatory agencies.
• Comfortable working in a dynamic environment with shifting priorities, especially in a healthcare-focused academic setting.
• Ability to handle sensitive information with discretion and uphold ethical standards in all contract-related activities.

• Experience with maintenance concepts and general contract administration.
• Experience in Microsoft Office Suite.
• Experience with recordkeeping and report preparation.
• Valid driver's license and insurable driving record.

• Experience with facilities-related contracts such as custodial, HVAC, landscaping, and construction services.
• Experience using eVA (Virginia’s electronic procurement system).
• Experience in construction related trade and contract preparations, building codes, procedures.
• Experience with any Computerized Maintenance Management System.