Virginia Mountain View

Coordinator of Enrollment Management and Scheduling

  • https://jobs.vccs.edu/postings/85126
  • Fairfax County, Virginia, United States
  • Hold for NV280-Office of Provost - Annandale
  • Northern VA Community College
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Title: Coordinator of Enrollment Management and Scheduling

Agency: Northern VA Community College

Location: Fairfax County - 059

FLSA: Exempt

Hiring Range: $75,000 - $85,000

Full Time or Part Time: Full Time

Additional Detail


Job Description:
General Description:
The purpose of the Coordinator of Enrollment Management and Scheduling position is to create, implement, evaluate, and promote strategic enrollment management planning and practices leading to student goal attainment. The Coordinator works collaboratively with campus and college partners on goal setting/planning, strategic scheduling (analysis of enrollment trends, schedule development, classroom assignments), faculty engagement, internal logistics of processes and the furthering of campus engagement with the community. The responsibilities will also include leading and supporting special projects.

Duties and Tasks:
  • Assists the Provost and Deans in implementing and executing adoption of VCCS and NOVA policies and procedures at the campus level.
  • Works in tandem with the Campus Provosts (including IET and Pathway Councils), Divisions Deans, Associate Deans, Student Services and others to establish, implement and evaluate strategic enrollment management goals, plans, and strategies.
  • Coordinates campus enrollment management strategies and academic classrooms space utilization, including setting enrollment targets, outreach, developing a draft of course offerings for each semester with number of sections and class sizes, etc.
  • Oversees campus class schedule entry into SIS
  • Participates in campus keep/cancel deliberations 
  • Serves as the campus super-user of the College’s scheduling analytics software (Ad Astra)
  • Coordinates the campus scheduling process and oversees the integrity of the schedule entered in the Student Information System (SIS) Provides support to Division Deans and Associate Deans in developing a student responsive class schedule including current and future modalities
  • Develops and promotes effective communications and promotion of program/course offerings to students, prospective students, schools, and communities
  • Supports the Campus Provost and Division Deans to implement programs and course offerings to meet and guide student demand Provides leadership for engaging campus/college stakeholders to increase awareness of campus enrollment trends, initiatives, etc., and implement community engagement initiatives.
  • Assists in planning and coordinating professional development and training opportunities for faculty and staff and/or campus events
  • Serves on the Schedulers of Classes Workgroup, the Strategic Scheduling Team, and the Enrollment Management and Analysis Subcommittee and shares knowledge with Deans and Associate Deans Reviews and analyzes data to inform decision-making, assesses effectiveness of enrollment management practices and recommends changes
  • Oversees and coordinates special projects as assigned by the Provost
  • Prepares reports of enrollment progress and opportunities
  • Creates, monitors and maintains budget for assigned unit
  • Supervises support personnel
  • Make regular requests from employees for updates and input on college decisions and share feedback with supervisors for inclusion in the NOVA Brief

Essential Functions:
  • Works in tandem with the Campus Provosts (including IET and Pathway Councils), Divisions Deans, Associate Deans, Student Services and others to establish, implement and evaluate strategic enrollment management policy, goals, plans, and strategies.
  • Coordinates campus enrollment management strategies and academic classrooms space utilization, including setting enrollment targets, outreach, developing a draft of course offerings for each semester with number of sections and class sizes, etc.
  • Oversees campus class schedule entry into SIS
  • Serves as the campus super-user of the College’s scheduling analytics software (Ad Astra)
  • Coordinates the campus scheduling process and oversees the integrity of the schedule entered in the Student Information System (SIS) Serves on the Schedulers of Classes Workgroup, the Strategic Scheduling Team, and the Enrollment Management and Analysis Subcommittee and shares knowledge with Deans and Associate Deans Prepares reports of enrollment progress and opportunities
  • Creates, monitors and maintains budget for assigned unit
Minimum Qualifications:

Required KSAs:
  • Knowledge of enrollment management, including class scheduling and space utilization
  • Ability to make professional presentations of enrollment management practices, data, recommendations
  • Ability to communicate and work effectively with students, faculty, and staff.
  • Ability to work on multiple tasks simultaneously while maintaining a cohesive team environment.
  • Effective written and oral communication skills
  • Ability to effectively interpret data and make data-driven recommendations
  • Ability to work effectively as a team member as well as independently
  • Ability to adapt to changing situations and manage one’s time

Minimum Qualifications:
  • Experience with data analysis and making recommendations based on data
  • Experience in preparing reports
  • Experience in MS Office,
  • Experience supervising others
  • Experience making presentations
Additional Considerations:

Additional Considerations:
  • Experience with data analysis and making recommendations based on data
  • Experience in Higher Education
  • Experience with enrollment management including class scheduling and efficient space utilization
  • Experience with Student Information Systems
  • Experience with scheduling software
  • Experience with predictive modeling
  • Experience in project management (e.g. setting timelines, coordinating with others to meet deadlines)
  • Experience leading groups/teams

 

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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